Resorts & community video tours included (view video)
Instant web inquires email responder
February 04, 2016 - version 2016 (build 004)
- Supersites -> Properties from your suppliers:
You can now export a summary of properties assigned to you (that are approved by you and the supplier)
- Bills (RX): Fixed bug where check continuation sheet did not show the property account reference
- Bills (RX): Check continuation sheet now no longer shows properties with a zero amount
- Bills (RX): Fixed bug where the Bills menu would sometimes not show up for RX users
- Quote Options: Housekeeping charge and pool / spa heating options are now disabled when a CS property is selected
- Supersites: Can now enable or disable all properties to agent or from supplier with a click of a button
February 01, 2016 - version 2016 (build 003)
- Bills (RX): Now no longer need to sync contacts with Quick Books in order to print checks
- Bills (RX): Vendor address now shows on check when vendor contact not synch'd with Quick Books
- Work Orders (non RX): Added Work Order ID to Cost Summary report
- Work Orders (non RX): updated column names for Labor and Materials
- Updated iPhone app to support Vacation Rent Payment card payments
- Upgraded DX controls to 15.2
January 29, 2016 - version 2016 (build 002)
- Various bug fixes
January 06, 2016 - version 2016 (build 001)
- Updated 1042’s for 2015
- Fixed display issue with the new ‘pop-out’ window feature where some of the content was behind the top header panel
December 30, 2015 - version 2015 (build 043)
- Tax percentages can now be configured to 3 decimal places
- Booking Schedule: Now has 2 new columns against the property: Star Rating and Property Type
- Bookings Manager: When you edit the Original Booking Reference, if there is a duplicate you will be asked for confirmation if you would like to go ahead
- Total Booking Summary: When a Master MC is viewing a Calendar Sync booking the email address is no longer visible
- Calendar Sync bookings: The master MC can no longer move bookings placed by a clone agent
- Tax reports now show the extra fields as added in previous update (Total Inc Tax, Tax on Extras, Tax Exempt Nights, Tax Exempt Total). As a result the reports are now designed to be printed Landscape
'- All Owner Accounts' report can now select a specific vendor (or all vendors) to report on
- Standard Reports: Property / Booking related reports can now be filtered by Franchisee
- Cart Extras: Rental Exchange users can now set vendor pricing against extras and view a report of margins over a specified time period
December 17, 2015 - version 2015 (build 042)
- Can now pop-out windows from the main Ciirus window to allow multiple screens to be open at the same time
- Can now include a hyphen character in a custom web page name
- Fixed bug where cancelled bookings would not always show in the Bookings Manager even when the 'Show Cancelled Bookings' check box was checked
- Updated Bookings Manager and Bookings List so MC does not see the SS Agent of a Clone agent, but will see the Clone Agent
Mandrill settings now allows you to specify the 'From' email address used to send email notifications
- BeHome 24/7: MCs can now enable a property themselves provided both API Key 1 and API Key 2 are enabled. Ciirus admin only can disable a property upon request
- Custom tokens can now be set for descriptions sets
- For native bookings, you can now configure to recalculate the rates when a booking is moved (dates or property change). Enable this in General Booking Settings. The following items will be updated if applicable: Base rental rate, booking fee, cleaning fee, pool heat rate, extras. RX only
November 19, 2015 - version 2015 (build 039)
- Manage Owners: You can now specify that a property is owned by more than one owner, and set the percentage for each
- 1099s and 1042s: Can now print based on property ownership as set above. The rental income amount will be split based on the percentage ownership configured above
- Owner Accounts Screen: Can now select year up to 3 years in advance (was previously up to 1 year in advance)
- The CRM Manage People screen now allows you to return all contacts with no filter
- For Calendar Sync clone properties, the clone agent can now update date bands in rate sets from the rate set assigned by the MC
- Property Details: Can now specify star ratings with + (e.g. 4+,5+ etc)
- Access Control: You can now prevent a user / franchisee from printing checks
- Access Control: You can now prevent a user / franchisee from sending bill payments to owner accounts
- CC Processing Screen: You can now show the 'Name On Card' (select this from the column chooser)
- Property List: You can now process payments from owner as a batch (if they have a default payment method on file)
- Rental Exchange work orders are now viewable by owners in the Windows app. Each work order must be set as 'Visible to Owner' before the owner can see it.
- MC can now charge a commission on Pool Heating. This can either be a fixed amount or percentage. Set in quote options on a per property basis. Once a booking has been placed, the amount can be edited against the booking in the Total Booking Summary. The initial amount can be configured based on MC or Owner booking
- Mandrill API key setting moved to 'Edit Account' screen
- MCs can now set up a Mandrill account (see above) and notification emails, guest emails and owner notifications will be routed via the Mandrill account (web app also updated to route via Mandrill
- When resetting passwords, they must now adhere to our minimum password security guidelines
- You can now set a default commission to booking categories that will be set when a new booking is placed or when you change a booking category in Bookings Manager
- Rate Sets: You can now specify whether to show nightly / weekly / monthly rates on your website for combined monthly rate sets
Stability Improvements & Bug Fixes 039:
- Fixed bug when adding a CS booking, the CS agent default commission percentage would not be applied to the booking (added to version 031)
- Fixed bug where an AOA booking being edited that overlaps a black-out date was not allowed to be updated.
- Owner Accounts Screen: Can now select year up to 3 years in advance (was previously up to 1 year in advance).
- Fixed bug when Accounting Module not enabled, sending owner payment to owner account
- Booking Scheduler: Improved loading speed especially for accounts with many forward reservations
- CS Bookings: When viewing the TBS and adding extras, the MC will now see list of available extras from the Master Property and when being viewed by the Clone agent they will see list of extras as assigned to the property by the clone user
- CS Booking updates: Now populates the MC amount on CS bookings with the floor rate from the assigned rate set if configured to do so in the supersite settings.
- Fixed bug where MC was able to move a CS booking on the scheduler that was made by a CS agent
- Housekeeping Schedule now loads faster on larger accounts
- Tax reports now include: Total Amount Inc. Tax, Tax on Extras, Tax Exempt number Nights, Tax Exempt Total
- Fixed bug where sending payment to owner account on a CS booking will cause an error when processed by the MC
- Authorize.Net users can now be configured not to require card security code (must be set in the Authorize.Net control panel and also by CiiRUS admin staff)
- Booking Categories: These can now be set independently by MC and CS Agent
- Locking Systems page is now read-only - CiiRUS admin staff configure these
October 06, 2015 - version 2015 (build 031)
- Added Lock Box system functions to 'MC Specific Property Details' to support API functions for various lock box providers
- Bill Payments & Assets: Allow negative value checks to be printed
- Owner Account Global report now shows check number and date paid against detail rows if the item was added via the Invoicing / Billing module
- New menu 'Property List' which show many property details in an exportable format. You can filter by date to show only available properties between those dates, plus filtering across all other attributes.
- You can now lock a booking (Total Booking Summary -> General). This prevents it from being cancelled or moved within the Bookings Manager, Bookings List and Bookings Scheduler.
- Pressing F7 will open up a new 'Owner and Property Details' screen. This shows the details of the currently selected property / owner. If you are in the Bookings List or Bookings Scheduler the screen will show the details for the selected property / property the selected booking is in.
- Deleted properties can now be seen in the Property Chooser. Click the icon to the right of the property chooser to refresh the list. The deleted date (Date Off Management) can be seen and edited in the Quick Property Setup. This must be enabled by CiiRUS admin
- You can now copy a property. This copies all property details, secure property details, images and descriptions
- Booking Schedule - AOA Users can now print report showing all unallocated Reservations
- New field 'Booking Restrictions' can be entered in Quick Property Setup. You can enter notes about booking restrictions (e.g. Check with owner before booking over summer).
- Booking Scheduler: Can now view the 'Booking Restrictions' as specified above when you click on a property in the scheduler timeline.
- You can now automatically schedule automatically added cleans for properties that have been vacant and not had a clean for a specified number of days. Enable this for your account in MC General Settings, where you can also set the number of days since the last clean. Then enable each property and override the number of days in Quick Property Setup.
- Quick Property Setup - Secure Track users only: You can now assign a Franchisee to a property
- Access Control: You can specify whether your staff / franchisees can view open months in the owner statement
- Owner Account Balances report now shows the owner name
- Manage Owners: You can now specify that an owner cannot edit property features or location details (read-only)
- Guest / Owner confirmations (as sent from Bookings List, Bookings Manager, Total Booking Summary): You can now make ad-hoc edits to the email in preview mode before sending
- You can now prepare arrival packets to print for your guests. Filter in Bookings List, then select the Reservations you would like to print, then click 'Arrival Packets'
- Along with the above item, you can now print arrival packet envelopes
- Fixed bug when adding a CS booking, the CS agent default commission percentage would not be applied to the booking (added to version 031)
- Credit Card Settings: Updated the 'Accepted Card Types' screen. For each of your accepted card types, you need to link it to a standard system card type (e.g. You may have entered 'Visa Credit Card' which you would link to the standard type called 'Visa'). This is for better compatibility with external merchant providers
- When adding a new credit card, the address is automatically pre-populated from the contact record. This can be edited if necessary
- Manage Owners: The Country and State / Province fields are now tied to the standard Countries and States database (this is for compatibility with the item above and other future updates). Please edit each of your owners address information to utilize these new fields.
- Guest Credit Card details: When adding a credit card within Ciirus, the billing address defaults to that of the guest. This can be updated if required.
- Can now store payment details for guests against their CRM contact (TBS or CRM screen)
- Can now take payments against stored guest card details (TBS, Guest Payments)
- Can now store card details against owners. For VRP users, can also optionally store USA bank account details (Manage Owners)
- Can now take owner payments from their saved payment method (Owner accounts screen)
- When a payment is taken from an owner, the amount is credited to the owner account automatically
- Updated the Credit Card Processing screen. Simpler layout and now has filters to search for various entries
- Credit Card Processing: You can now open the Total Booking Summary from this screen when a card payment is selected that has a Booking ID assigned.
- Credit Card Processing. For 'Accounts Module' users that also use VRP for payment processing, you can now process refunds to credit cards from within Ciirus (on rental payments only)
- Accounting Functions: New option "Process Owner Booking Fees". This allows you to view all owner bookings that require a charge to the owner account. You can select or ignore each booking, alter the default amount then process in a batch to all the appropriate owner accounts. Enable this and override the default charge in Quick Property Setup.
- Property List: Now includes owner account details (last month end, last month end balance, todays balance, minimum account balance, amount due from / to owner for last month and today)
- Property List: Can now click to take owner payment (if the owner has a card / account on file)
- Bookings List: Can now select to include previous booking departure date
- Bookings List: Fixed bug where Export to Excel would result in corrupted file
- Bookings List: Now exports booking comments
- Added function to allow mobile page redirects
- When you create a calendar sync home, the floor rate from the rate set assigned by the MC to the master property will populate in to the floor rate of the rate set assigned to the new clone property
- Rate Sets: You can now create daily rates automatically from floor rates, by adding a % or fixed amount to the floor rate.
- Rate Sets: When assigning rate sets to properties there is now a button to 'unassign' rate set
- Calendar Sync: When adding a booking, the floor rate from the master assigned rate set will be calculated and stored against the property (which is then visible to the Master).
- Advanced Website Settings: You can now specify a default master description set to be used for all properties on your site
- Increased e-check bank account field to 13 digits
- When Accounts Module is enabled, you can now still send amounts to Owner Account from the Total Booking Summary
- When Accounts Module is enabled you can now edit open owner accounts (as per when AM is not enabled)
- Option to take owner payments now enabled when Accounting Module is not enabled
- Disburse Owner Amounts option is now available in Enterprise Edition (was previously Rental Exchange only)
- Quick Property Setup now allows up to 500 characters in the following fields: External Property Link, External Contact Link and External Book Now link.
- Secure Track: Added extra tracking (Property add / update / delete) and Supersite property settings. Reportable by Ciirus only at present
- Fixed bookings list fields (rental ex tax, tax on rental, rental inc tax and total booking amount inc tax) for CS bookings / CS SS bookings. *** Need to check all scenarios looking at financials for CS and non CS bookings before going live
- Ciirus can now lock certain aspects of the Website & Marketing menu from Admin.
- The option to pay checks to owners has now been enabled in all versions of the app (previously was just Rental Exchange)
- Cart items: System no longer allows you to enter a duplicate item code
- Website & Marketing -> General -> Search Grid. You can now specify Search Page <head> and Search Page Script Sub Footer
- Fixed problem on Remote app, error when entering the reports module
- Bookings Manager: When viewing a booking made by a CS agent, the booking comments, contact details and agent details are no longer displayed on the screen
- When disbursing owner amounts, can choose to split the rental and pool heat payment in to 2 lines in the owner account
- Added option to clear the Master Description Set
- Option to copy rates from CS Master to floor rate in a clone property has been made public
- Bookings Manager -> More Info tab. Fixed bug where address would sometimes show html tag <br> rather than a line feed
- Property Chooser: Now includes the community
- Bookings Schedule: Now includes Pool and Bedroom Configuration plus other filter items
- Quick Property Setup: Now includes Owner Name
- House Keeping Schedule: Now includes Franchisee
- Assets: Now includes Owner Name when adding a batch
- Booking Schedule: Fixed bug where the day of week would not always show above the timeline
- Total Booking Summary: When adding a cart extra, the selection list is now in alphabetical order and the item code display
- Cart Extras: You can now delete cart extras even if they have been assigned to a booking (in which case a warning will display if assigned to a future booking). When a cart extra is deleted, the item will still be assigned to any bookings, but you can then use the report (below) to determine which bookings are affected
- Specific Cart Extra Report: You can now show deleted cart extras, in order to see which bookings might be affected by the deletion of a cart extra
- Various HTML editor bug fixes (paste improvements, text alignment issues)
- Dashboard now shows early checking / checkin time and late checkout / checkout time
- Performance improvements to Bookings List and Bookings Schedule
- Authorize.net API now uses tokens to represent card details. This allows Auth.Net users access to some of the new card processing features such as issuing card payment refunds back to the guest.
- Fixed bug in Arrival Packets when too many reservations selected (now forces a limit of 100 reservations at a time)
- Owner Account: Now shows the 'Vendor name in owner account' as set in the Contacts screen
- Copy Rate: Season name is now also copied
- Bookings List: You can now edit / add a rate set to use to calculate floor rates (right-click booking)
- Bug fixes in Authorize.Net credit card module
- Fixed bug where it is not always possible to edit a cart extra item code
- MC can no longer delete a CS Booking
- Added an option for 'BeHome247' users for 'Has Automated Locks'
- Added LeisureLink to the Channel Manager
- Fixed bug where booking category settings would not always save for built-in categories (such as disbursement rules)
- Increased BDC Password to 40 characters
- Various CS Bug fixes
- Misc bug fixes
June 16, 2015 - version 2015 (build 016)
Fixed problem where updating a guest name in Bookings Manager didn’t refresh the name on the grid
Can now enter a plain text community description in the Descriptions screen
Bookings List: Can now optionally show default cleaner
MC Commissions can now be set independently between MC and CS Agent in Total Booking Summary
Booking Manager: The guest confirmation email can now choose to select email address from pop-up of all contacts
Bookings List: You can now send a guest confirmation email by right-clicking on a booking in the same way as you can from the Bookings Manager
AOA users / Secure Track: Users that are configured for Secure Track and also for AOA, the Admin user can now specify that staff/franchisees have the ability to add a booking in Bookings Manager that overlaps blocked-out dates in AOA properties
Supersites: You can now define specific terms and conditions against either a SuperSite agent or individual properties assigned to the agent. If you leave the terms set to 'Default' against the property then it will use the terms you specify against the agent. If that is also set to 'Default' then it will use the terms configured against your property (as set in the Quote Settings)
Bookings List: For AOA bookings, the original AOA category booked can be displayed
Calendar Sync: In the Total Booking Summary, when sending money to the owner account, you can now choose a specific property to send the payment to.
Various CS bugs fixed including recording and reporting of guest payments against Calendar Sync bookings
April 10, 2015 - version 2015 (build 014)
Quote Options: Added min time between booking and arrival date
Bookings List: Can now show lock box code, alarm code, gate code, wi-fi name and wi-fi password
New token on guest confirmation [plaintextpropertydescription]
Bookings List: Can now show booking extras under each booking
Expected Arrivals Report - Now shows Calendar Sync Reservations
Guest confirmation: New token [bookingaoacategory] shows the AOA category the booking was originally placed as. Note, if the booking is subsequently moved to a different property with a different AOA category, this token will still display the originally booked AOA category
Guest confirmation: New token [propertyaoacategory] shows the AOA category of the property the booking is currently assigned to (regardless of the AOA category originally assigned to the booking)
Guest confirmation: New token [ssagentcompanyname] shows the company name of the SS agent
Guest confirmation: new token [ssagentaddress] shows the address of the SS agent
Bookings List: The 'Outbound Bookings' filter is now remembered between sessions
Bookings List: Fixed bug where cancelled bookings were not found when doing a search
Bookings Schedule: Fix bug when moving bookings between properties
HTML Editor: Fixed bug where 'Blank' was being added to some href tags when switching between source and design modes
Website logon: Can now choose to show/hide the password
Increased max web image upload to 150
Access Control: You can now switch notifications on/off
Access Control: You can now enable or disable all CRM options
Access Control: Move Bookings: When moving a booking, staff members can only move bookings to properties in their access control list
Access Control: Booking Schedule now only shows properties in the staff members access control list
Access Control: Option to enable / disable moving of a booking
Access Control: When logged in as a staff member and adding a new property, the new property is now automatically added to that users property access control list if the user does not already have access to all properties
Access Control: Can now specify whether a user can add owner bookings
Access Control: Can now specify whether a user can change the booking category to/from an owner booking category
Access Control: New Billing Module: You can now specify whether a user can mark a check / invoice as paid (and therefore prevent them from charging the owner account)
Bookings List: The search option now allows you to specify which field to search on (guest name, imported booking reference, agent booking reference)
March 1, 2015 - version 2015 (build 09)
Tax Reports: Can now specify 2 new options for when to report tax on reservations: "Tax Report Date (if set) else Arrival Date" and "Tax Report Date (if set) else Departure Date". These options will use the Tax Report Date you specify in Bookings List, but if you leave blank then it will use either the arrival or departure date.
VRP Live Payment from Total Booking Summary: Fixed a problem where some international (non US / Canadian) payments would decline due to not having a State specified.
Websites now show AOA properties as available when they have bookings in. You can hide an AOA property by adding blackout dates for the date range you wish to block.
AOA: You can now add overlapping bookings in AOA properties in Bookings Manager
Property chooser and property selector now shows CS properties in red.
Property chooser now has columns to show CS and AOA properties
Add Booking function now expects first and last name, and creates new guest contact details record
TBS: Added guest checked-in and checked-out flags and date/time
TBS: Added option to set whether to allow guest to see the arrival details in the Guest Portal
Bookings List: Can now check to allow guest access to arrival info in the Guest Portal
New tokens (CRM and Guest Confirmation Templates): [guestportalurl], [guestportalusername] and [guestportalpassword]
CRM: Can now email guest with portal details
CRM: In Person Manager can now double-click a quote or booking in the history list to open the Total Booking / Quote summary
Bookings List: Further improvements in loading speed
Logon: Periodically your web browser will be opened on a web page determined by Ciirus to be of possible interest (max once every 24 hours)
New online documentation live and still in progress
October 13, 2014 - version 2014 (build 041)
Fixed bug where having wireless printers referenced by IP address caused an error when printing reports.
Added 'Combined' view in the Dashboard
Calendar Sync (RE)
AOA (Allocated on Arrival) Module (RE)
Initial beta version of some calendar sync functions (not yet fully operational) within Rental Exchange
Option to prevent email notifications being sent when a booking is added in Property Manager or edited in Total Booking Summary. Management Company -> General Settings -> Bookings
You can now choose to send owners an email notification when a new booking is added to their property. Management Company -> General Settings -> Bookings
Secure Track: Now logs changes to the following fields on bookings: Supersite agent, Tentative, Agent rental rate (all server side only)
SEO: Can now configure custom 301 redirects from old pages to a new valid page, which is important for search engines
Credit Card Processing: Now shows the Billing Country in the list, plus a total at the bottom. This means you can now filter by e.g. all International card payments between certain dates and see a total of all the payments that were approved
Franchise module added to Secure track (Rental Exchange). Can now specify a list of properties a secure track user has access to (RE)
iCal added as part of Connectivity Package
Quotes: When quoting within the app, it now returns properties with >= the number of bedrooms specified
Rearranged menu options to make them more logical
Quotes: New 'View Details' button on quotes screen to launch web browser on property details screen
Changed email from address to 'email@example.com' rather than 'firstname.lastname@example.org' to help prevent emails from going in to Spam folders
Bookings List: Added 2 new columns to show if early check-in or late check-out
Guest Confirmation and Quote Template now have a new token [termsurl] that goes to terms.aspx to show the T&Cs for the property
Take Live Payment Now option in the Total Booking Summary now uses a standard list of Country and State codes to improve the card approval rate
Card payment screen (guest and owner) now supports VRP tokens
Card processing within Ciirus now supports VRP tokens
Access Control: You can now specify whether a user has the ability to send work orders to the owner account
Contacts: The screen now defaults to a new list view (you can still switch to the original card view if you prefer)
Channel Manager: Added tab for My Booking Pal control panel
New Bill Payments screen
Owner amount disbursement module (RE)
Added FlipKey as a channel partner
Added Roomorama as a channel partner
Export Guest Contact details: Can now include quotes as well as reservations
Added property star rating (under property details). In an upcoming version, website users will be able to filter by this option
SEO package: Blogs now have user friendly URLs
Bookings Manager: When logged in as an owner, the owner can no longer see the booking category when not an owner booking
Moved 'Inventories' to the 'Owners and Homes' main menu
SEO Package: Website visitors can now leave comments against a blog article. These can be moderated / deleted within the Windows app
Allow domain names to include special characters such as Russian and other languages
Work Orders: Can now specify (in MC General Settings) that property access details be displayed on the Work Order printout / email
Manage Owners: When removing an owner from your management, you must now delete any active properties for that owner first
Manage Owners: Now shows first and last names in 2 columns
Bookings List. New 'Payments' option. This allows you to quickly enter a payment against reservations when a single payment is received from an agent for multiple reservations. (RE)
Manage Owners: Reformatted the page to make more user friendly
SEO Page redirects: Pick list to the right to quickly select a page to redirect to (RE)
Online Booker: Added place holders and templates for new responsive Online booker option
Description sets: Can now specify a Google Maps template
Description sets: Can now specify an overlay template for property image on search grid
Occupancy Reports: New report 'Property Occupancy by Month-Year-Day' showing number of days occupied for each day of the year
Bookings List: Now has owner name and guest telephone number available in the column chooser
Notifications: Fix bug where some recent notifications would not show when there are a large number of unread notifications
Web Image Library: Increase the image resize to a 800px width (was 400) when an image is greater than this width
Total Booking Summary: If viewing a canceled booking, now flashes a Canceled label and shows as canceled in the title bar
Total Booking Summary: Now shows the Property Name in the General tab
Notifications: If viewing a booking notification (such as new, updated or canceled booking) you can now double-click the notification or click the 'View booking' link to open the booking in the Total Booking Summary
Quote Settings -> Terms and Conditions. You can now enter a plain text version of the T&C's as well as Cancellation Policy and Local Charges. These are primarily for channel partners such as HomeAway who expect these in plain text.
Channel Manager -> HomeAway. You can now specify the Terms to apply to each property
Total Booking Summary: Now shows Booking Category and Booking Comments
Quotes in Windows app now show, and can be filtered by AOA category and star rating (RE)
Custom occupancy report definitions can now be saved
Mobile Sites: Can now show the image list and insert images in to content regions
Mobile Sites: Can now define menu links to external sites
Mobile Sites: Can now define a footer below each content region with title and link (internal or external)
Rates: You can now define future rate bands, and copy them to all other rate sets (optionally with rates, min nights, arrival / departure days)
All data now uses SSL (previously only sensitive data would be transmitted via SSL)
Booking Payments Summary can now optionally show the owner amount
Occupancy Report can now be set to use either the base rate (ex tax) or the total price including tax. The base rate as before shows the base rental rate minus any discounts, but does not show tax, extras, pool heating, cleaning or booking fees.
Franchise Module: Can now specify which reports to allow access to, allow or prevent access to Total Booking Summary and allow or prevent access to financial details in the Bookings List. (RE)
March 12, 2014 - version 2014 (build 018)
Dashboard: Added new timeline view to Dashboard (shows bookings, cleans and work orders)
Dashboard: Reinstated print facility from the various tabs
Dashboard: You can now specify whether to show the dashboard after logging on, and which dashboard page to initially display. Go to the Account screen to adjust this at any time.
Fixed a problem with some windows appearing behind others and therefore appearing to freeze the software
When selecting a booking on the Booking Scheduler, now only quotes if the quote window is already open. If you drag a range on the timeline (without selecting an existing booking) then the quote window will pop up and quote for that range
Booking Schedule in AOA mode: Owner bookings were showing as having a red flag indicating they were OK to move. This has now been fixed
March 10, 2014 - version 2014 (build 015)
Recurring charges: Can now set to process automatically on the selected day.
Recurring charges: If using the auto-process above, can now specify which months of the year you want the charge to process
Recurring Charges: If using the auto-process option, can view log of charges applied
Websites: Fixed bug where an extra set as percentage of rental rate was not working properly
Can now sync calendars with HomeAway. Website & Marketing -> 3rd Party Websites -> HomeAway
Main Screen has new icon to right of property selector so you can view the selected property's details page
Property Details page now has 'Preview' icon so you can view the selected description set for that property online
Guest / Owner Booking Confirmation Template: Can now include Supplier Booking Ref and Original Booking Ref [supplierbookingref] and [originalbookingref]
When adding a new booking, if in AOA mode then you can set the AOA category of the booking
Booking Categories: Can now specify whether a booking can be Cut and Pasted on the Booking Scheduler based on the booking category
Bookings Schedule Updates:
Flag icon will appear on a booking if it is an AOA booking, and can therefore be moved
Hover mouse over booking to see more details in a pop-up window
New 'View Property' button will launch web browser to view the currently selected property online
Date Navigator window which used to be fixed to the right edge of the screen can now be dragged to any edge or dropped outside of the main Ciirus window, such as a second monitor
Property list to left side of screen has been enhanced to show additional fields. You can now sort and filter against these new fields
You can now 'Cut and Paste' AOA bookings from the scheduler screen in to a pop-up box. You can select multiple bookings by holding the 'CTRL' key when you select. You can then paste the bookings individually back in to other properties. The 'Cut' list can be moved to dock within the main Scheduler window or on to a second monitor and optionally combined with the Date Navigator window
The 'View' button at the bottom of the screen has been removed. The functions that used to be in the 'View' menu have been moved into the 'Color / View Settings' and 'Tools' tabs.
The Ciirus icon at top-left of all screens now hides both the top, bottom and left screen areas to give more data viewing space. This is particularly useful on the Bookings Scheduler
Quotes in App: Now shows price calculation breakdown against each quote
Booking Scheduler - can now drag a range of dates and quote / book those dates (Via the pop-up quote window)
Quote (Get Quote in Windows edition): Can select a specific property from drop-down list rather than the currently selected property in the
Pop-up Quote window can now be made to stay on top of the main Ciirus window
Cart Extras: Now allows up to 10 characters for the Item Code
Further listing integration with HomeAway API (create / update listings, images, rates, reservations)
Descriptions Sets: New Headline text box, which is used when sending property listings to HomeAway (and in future other external companies we work with)
HomeAway Sync: Can now specify a rate set and description set to send to HomeAway
Rate Sets: Can now specify a currency (this is for sending to HomeAway or other external companies)
Rental Guardian: Ciirus admin can now set up ADP and TI policies on your behalf. Reports in admin to send to RG weekly. TI must be added by MC to booking
Map Info box HTML added to Web Advanced settings -> HTML. Do define the style of the map pop-up box
Can now take Owner Account payments from owners by credit card. Link visible on owner account screen and can be inserted in to owner account statement that is emailed.
Supersite Agents: Can now specify a default booking category to use for each SS agent
Supersite Agents: Can now specify a default MC commission percentage to use per SS agent. This overrides the MC default commission, but the property specific commission, if set, overrides the SS agent commission
Prevent a cancelled booking from being made tentative (or from tentative to confirmed)
Websites: Can now order results by price
Websites: Can now filter results by properties within a specified price range
New Notifications window that shows important events such as new bookings, work orders, information from admin
Fixed display of cancelled tentative bookings in Bookings Manager so the strike-through line is visible
On the logon page, you can now choose to try out the beta of our new product 'Rental Exchange'. Note, some of the features above are only available in the Rental Exchange product.
January 23, 2014 - version 2014 (build 004)
Can now print checks to owners from Owner Account (Account Module only).
Credit Card Payments screen now has column available for 'Auth Code'
Cleaning Report: Custom report now has 'Community' as an available field
Cleaning Schedule: Now has 'Community' in field chooser
Booking Schedule: Bookings can no longer accidentally be moved to different dates when dragging between properties
Booking Schedule: Can now right-click a booking and select 'Move' option to move to a different property
Booking Schedule: Number of bedrooms is now displayed alongside the property name
January 21, 2014 - version 2014 (build 002)
Tax Reports: manual amount ($) override when creating 1099’s and 1042’s
Management Company > Tax reports > 1099s and 1042s
Fixed bug where there was a missing DLL when customizing a report
January 4, 2014 - version 2014 (build 001)
Tax Reports: Can now produce 1099's and 1042's for USA property managers
Bookings List: Can now save and load custom filters (useful for saving invoice templates for tour operators)
No longer show booking requirements on Booking Scheduler
Can now create Allocated On Arrival Categories, Properties and Bookings
Various bug fixes and improvements
When a supersite agent booking is placed, the notification email sent to the MC no longer contains agent rate details
Added [bedrooms] tag in the quote templates
New token [supplierbookingref] in guest / owner templates
September 30, 2013 - version 2013 (build 037)
Fixed bug where taking a live payment within the Total Booking Summay did not show the guest payment in the list
Updated the 'Auto' option for fetching the Geo co-ordinates for the property location based on address
Added Referrer and Supersite Agent as optional fields in 'Bookings Manager' and 'Tax Reports'
September 18, 2013 - version 2013 (build 036)
Standard Reports: Payments Due / Over Due report now shows tentitive and outbound bookings (rental exchange only), and an option to show any other future booking where zero payment has been received (even if balance due date has not passed)
Supersites: You can now specify whether properties for supersite agents can be booked online by the Supersite agent. This can be set to the MC "allow online booking" setting, or to True or False. Supersite Agents -> Configure properties for your agents -> Allow online booking
The quote icon in the quick launch bar now opens the quote screen in a new window
Total Booking Summary: You can now send a guest confirmation from the Guest Payment screen
Removed Quick Quote from the left navigation bar
September 1, 2013 - version 2013 (build 032)
Bookings can now be marked as Tentative. They will appear in red in the Bookings Manager and in the Bookings List. Tentative bookings can be set from two locations:
Bookings Manager > Create New Booking > Tentative Booking
Quotes Manager > View Saved Quotes > View Quote > General > Make Tentative
Tentative Bookings can be set to expire manually or auto expire within a specified number of days. Tentative bookings can also be converted to a confirmed booking:
Bookings Manager > Total Bookings Summary > General
Enter the booking expiry date when you add the booking. Each night the system will expire any bookings that exceed the specified date. Expired tentative bookings will be converted to a quote so they can still be viewed in Quotes Manager.
You can confirm a tentative booking, or immediately expire a tentative booking:
Bookings Manager > Total Bookings Summary > General
Tentative bookings appear on a red background within Bookings Manager and Bookings List.
Convert a regular booking to a tentative booking from screen:
Bookings Manager > Total Bookings Summary > General
Online Housekeeping / Maintenance Service Portal
The Service Portal is your company's connection between Maintenance Staff, Housekeepers, and Vendors.
Track and assign tasks to service staff instantaneously. Manage work orders and cleans in CiiRUS as usual, but provide a log on to each service staff member. Staff members can log on and view jobs by date range, view access codes, get directions, leave comments, track mileage , log time spent, and update the status of jobs all from this one mobile friendly tool .
The Property Manager has permissions control over almost all information visible to staff.
Are the logistics of managing your company making it difficult to manage homes?
The Service Portal can help streamline operations . The Service Portal requires the JobTracker feature enabled.
Below are two demo logins to view and try:
Service url: http://servicelogon.com/account/login.aspx
To login as a Housekeeper:
To login as a Maintenance :
Webpage Editor Updated
The webpage editor has been updated. The updated documentation is available from:
New Features Include:
* HTML Editors: Table borders are now visible as dotted guides, in design mode when width set to 0
* HTML Editors: Paste from Word option
* HTML Editors: Better HTML code generation with less messy code
* HTML Editors: In-line spell checker
* HTML Editors: Now 3 views - WYSIWYG, HTML Source and Preview modes
* HTML Editors: Now includes HTML tag navigator in the footer of the Design View
* HTML Editors: Better handling of bullets and numbered lists
* HTML Editors: Better table handling
* HTML Editors: Numerous other enhancements and better HTML code editing and updating
Multiple Discount codes can be made available from the website. When active the guest can enter the discount code online and the discount will be displayed and applied when the booking is made.
The discount codes are set from screen:
Quotes Manager > Cart Settings > Discount Code [check box)
Enter the Discount Code on the code box, For Example enter: 10PCD
Note: Discount will be applied to the rental only
Discount can be applied:
* As a fixed one off amount against the total rental amount
* A fixed daily amount for example $10 for each day booked
* Or as a percentage of the total rental amount
For Example to apply a 10% discount to the total rental amount for discount code 10PCD , tick the percentage box and enter -10.00 (note the negative before the amount)
Automated Balance Due Reminder Emails
Set the default number of weeks prior to arrival that the balance payment is due from Screen:
Bookings Manager > Total Booking Summary > Payments Received
Select to enable/disable automatic email reminders.
Configure the email template within "Newsletters / Templates" option. Optionally send copy of email to user defined email address.
Specify how often to send reminder email to guest after balance due date, when there is still an amount outstanding.
Enhanced client search tools for websites
Simplify your customer's search for a home with Enhanced client search tools for websites. Property features and date ranges give customers a quick way to filter through your inventory to the home they wish to book.
This search filter adapts to the screen size of the client browser so you can easily select desired features. The tool changes position when the browser size is expanded or reduced. The results in the search will only show homes with the features selected by your guests.
View Demo Search Tool:
Contact us if you would like the search tool feature added to your website.
Jump to Property (website)
Today's technologically makes your website like the front window of a store. The clearer the glass, the better exposure your customers will have to your product in the Window. CiiRUS Custom websites have taken the automatic filtering and easy to read functionality of the CiiRUS windows application and adapted it to the web.
The Jump to Property feature on custom websites offers ease of access to customers who know what they want, or make directing a client to a listing over the phone easier and more accessible from any page of your website.
Mobile website (Supersite)
Want to expand your exposure on the web? A CiiRUS Mobile SuperSite may be your answer.
Mobile browsing accounts for nearly 20% of web traffic. When a Customer goes to your current website, a Mobile SuperSite can automatically detect if a user is on a mobile device and provides them a smartphone friendly way to find the perfect home to book. Mobile SuperSites provide all the search and booking functionality of a SuperSite with a format which is fast, easy, and elegant.
If you are using a Ciirus based website, Ciirus can configure a Supersite to be a mobile website.
For information, contact Ciirus: email@example.com
Below is a link to an example mobile website. Using your smartphone, go to:
Note: If the browser detects you are using a phone browser it will automatically redirect to the mobile Supersite:
Introducing the Rental Exchange
The Rental Exchange is an experimental feature that will allow advanced routing of registered homes between accounts (expected release 2014). The module will also contain a full CRM.
Please note: You are welcome to use the current features for native bookings, however the Rental Exchange is in development. Features will be updated or removed at any time and features may contain bugs. We have added a Popup screen when accessing Rental Exchange features.
You can now double-click a booking to view the Total Booking Summary for that booking. This applies to 'Bookings made by your agents' and 'Bookings you have made for your suppliers'
Standard Reports: New Departures and Cleaning Report
Variation on the existing report showing Depart Date, Guest Name, Property, Cleaner and Next Arrival Date. You can report on all cleaners or a specified cleaner only
Check (Cheque) or Credit card for online booker
The online booking module can now display a choice for the guest to pay by check (cheque) or pay by credit card.
This feature can be set from screen:
Website and Marketing > General Settings > General > Online Booker
If the pay by check feature is enabled, then a URL can be entered to direct the guest to the instructions webpage for check payments.
An additional optional charge (percentage) can be added to the base rental if the guest pays by card.
To view the initial method of payment from the guest:
Total Booking Summary > General
Arrival Information Screen
Arrival information for a booking can be displayed and copied from Screen:
Total Booking Summary > General
Various New Updates and Features
Balance Due Date is now editable on a per-booking basis. By default a new booking balance due date will be calculated based on the 'Number of weeks balance due' option in Quote Settings. You can override this in the new 'Balance Due' panel in:
Now shows balance due date when 'Show Financials' option is checked
Automatic calendar sync to www.orlandovillas.com
Can now specify an item cost as a percentage of the base rental rate (this also applies to the new discounts option)
You can now create a link from a quote to the online payment page, after optionally editing the financials and extras. When a guest clicks the link and submits payment details against the quote, the system checks there is still availability and converts the quote to a live booking.
View Saved Quotes
Supersite Agents can now view outbound quotes (i.e. quotes generated on their site, where the property is managed by another supplier). These quotes can be viewed, email sent to guest, and converted to a booking by the supersite agent.
Can now right-click a booking to see popup menu. For native and agent bookings choose to open in Bookings Manager or Total Booking Summary. If an Outbound booking, can view Total Booking summary only.
Reorganised and improved appearance of 'Website & Marketing -> General Settings -> Online Booker'
Added various new icons on tabs and buttons
Total Booking Summary
Now available to Supersite Agents to view Outbound Bookings. Read-only other than can add guest payments, and can add and edit extras supplied by the property managers. When editing extras, can adjust the quantity but not the item price
Total Booking Summary
This has a new tab 'Arrival Details' which shows property address, access codes, Management Company details and other information. This is visible to the MC and agents (provided the agent has permission)
Total Booking Summary
New tab 'General' which shows basic booking information and images
In the list of agents you can now specify that a particular agent can view arrival details for any booking even if you have not specifically flagged the booking Bookings List for the agent to view the arrival details
The 'Allocated To' drop-down now allows you to filter by name, whether a staff member or a vendor. This makes it easier to quickly find a specific contact in a long list
When you initially go to the owner account screen, the month now defaults to the current month if you are an MC (rather than previous month).
The initial payment method chosen by the guest
The initial payment method chosen by the guest on the online Booker is now stored against each booking. You can view and edit this on the booking in the
Total Booking Summary > General (tab)
This setting is reflected in the 'Due / Overdue Payments' report.
July 8, 2013 - version 2013 (build 024)
Booking Schedule: Can now export Booking Schedule to Excel spreadsheet (Management Company -> Bookings Schedule -> View Options -> Export)
Extra property features added (Dishwasher, Dock, Elevator, Motor Cycle, Ocaen Front, Ocean Side View, Wheelchair Accessible)
Image Gallery: Can now specify thumbnails to show vertically to the side of the main image
Image Gallery: Can now specify the background color behind the main image
Image Gallery: Now cycles through images automatically. Hover mouse over image to pause, move mouse off image to continue playing.
Ciirus Windows application now opens in the last position you had it open on screen
July 5, 2013 - version 2013 (build 023)
Tax processing date can now be set against each booking.
You can specify which tax month a booking falls in the tax report, rather than just calculating based on arrival or departure date.
Custom Web Pages: SEO subscribers can now reference custom pages using SEO friendly names in the following format: www.floriood.com/content/pagename.aspx.
Websites: Property details can now be viewed in the format www.domain.com/ref12345.aspx
June 4, 2013 - version 2013 (build 018)
You can now specify a bedroom count as zero (in the case of a studio etc). This is not yet live on the websites
Upgraded to .NET Framework version 4 (note: new download file 57 Mb)
Supersites -> Configure propreties for your agents. Now sorts the Rate set alphabetically and added search filter to top of column
May 24, 2013 - version 2013 (build 016)
When running a quote within Property Manager, you can now quote even if the requested dates are less than the stated minimum nights stay for that property. A red note will be added to the top of the quote in this case, to make you aware.
Renamed CRS button to Reservation Exchange
Fixed bug when clicking in the Arrival or Departure Date field, error message appeared
May 20, 2013 - version 2013 (build 015)
Lock Box: If you choose to allow guest to enter a lock box code, the guest may leave this blank. If they leave blank then the lock box code will be generated from the last digits of the phone number. If there are not enough digits in the phone number then the lock box code will be generated randomly
Pool heat amount in quote now shows to 2 decimal places
Search grid HTML now has 2 new tokens to show average nightly rate (ex tax) and average nightly rate (inc tax). The tokens are [avenightlyrateex] and [avenightylrateinc]
Date Bands: Can now specify a season name against each date band (e.g. Low, Mid, High, Peak). These will ultimatey show against the rate list on the website.
Beta: You can now export reservations to iCal format (Booking Scheduler, View Options)
Moved CRS icon to the Management Company menu and renamed to 'Reservation Services'
Online Booker: Can now specify custom text to appear on the 'Requirements' page
Online Booker: Can specify the text to appear for 'Pay by check' and 'Pay by Card' if enabled
Booking Manager: You can now delete a cancelled booking (right-click on cancelled booking, then click 'Delete')
April 17, 2013 - version 2013 (build 009)
Long Term Rentals, Grid row HTML - can now specify HTML to display in the search results grid, if the property is a long term rental
Added new token [monthlyrent] in grid row HTML
Property Name / Location: Added 'Long Term' rental option with associated monthly rental rate
Plain text descriptions: Fixed bug where line breaks were not saved
Booking Scheduler: Fix bug where certain displays would not show bookings when the visible property count was set to high
Owner account: Fixed bug where item description would cause an error if > 150 characters
Bookings List: Added new columns "Nights" for number of booked nights and "Address1" for property address line 1
New URL parameter for search.aspx?term=x where x is 0 = all properties, 1 = long term only, 2 = short term only
April 8, 2013 - version 2013 (build 006)
Bookings List: Can now choose whether the date filter is based on rental dates or on the date the reservation was added
Bookings List: Can now choose to show financial information (MC Commission and booking figures) against the bookings. Totals are displayed in the footer so you can see turnover or commission based on date ranges and other filters
Bookings List: Added an "Export to Excel" option
Cleaning Schedule: Can now click "Go to booking" to view the booking the clean is scheduled against
Bookings List: Can now opt to view cancelled bookings
Default MC Commission can now be set to 2 decimal places
Renamed 'Recurring Payments' to 'Recurring Charges'
Standard Reports: Added Property Name and Address to Booking Report 2
Cleans -> Owner account. You can now see the booking category of the booking the clean belongs to, as well as the number of nights of rental.
Expected Arrivals Report: Added a new flag to show if previous booking had pool heating
Departures Report: End of stay clean, cleaning company now displayed
Free Properties Report: Now shows how long each property has been empty for
Wi-Fi network name and code can now be stored in 'MC Specific Property Details'. The guest
confirmation template can now hold 2 new variables [wifiname] and [wificode]
Departures Report: Can now report back from 18 months
Invoicing, Check Printing: Can now print to alternate check format as well as QuickBooks checks
Agent bookings Property Information Email: Supersite agents are now automatically emailed 28 days and 7 days prior to arrival of a booking they have placed. This email contains property details including address, lock box code and other arrival info. MC can switch this feature off against specific agents in the Supersite Agents list.
Can now specify that a property is Furnished or Unfurnished
Can now specify that a property is commercial
Credit Card Processing: Updates to allow Vacation Rent Payment to function
Guest Confirmation Template: Can now include the following fields: [totalinctax] [totalextax] [totaltax]
Dashboard: Added 'Schedule Training' and 'Market Place' tabs
Quote template: Added 3 new tokens [currencyname], [currencycode] and [currencysymbol]
Image Gallery: New tab in advanced settings to customize look and feel of 'non flash' gallery [gallerynonflash]
Invoicing: Increased 'Invoice Number' max length to 55 characters
Owner accounts: Fixed problem when viewing a month where there are no transactions, occasionally showing an incorrect opening balance.
Manage Owners: Added a new 'General Notes' field where you can enter free-format notes about the owner.
Reports: Can now export guest contact details to CSV or XLS using various filters, in iContact format
Process Cleans -> Owner Account: Shows total value of cleans
Credit Card Payment screen: Can now generate card payment screen link
Property Descriptions: Can now enter a plain text version of each description set (for XML / automated data feeds)
Supersite agent bookings report - now includes Property Address (use column chooser to make visible)
Expected Arrivals Report: This now shows the booking agent and lists any cart extras added to the booking
October 29, 2012 - version 2012 (build 048)
Rate sets: Can now accept online reservations based on specified arrival and departure days of the week.
Rate sets: Can now specify that quote is based only on the arrival date band, even if the duration crosses multiple bands
Rate sets: Monthly rate sets can now be specified to use a combination of daily, weekly and monthly rates
Rate sets: Can now specify how many days to assume in a month when using monthly rates
Bookings Manager: When adding a booking, the drop-down calendar for picking the dates now shows existing reservations
Bookings Manager: When adding a booking, the drop-down calendar for picking the dates shows allowed arrival / departure days in green
Added "Departure clean date" to the Departures Report and also an export option
Total Booking Summary: Can now edit the tax rate against the booking
Process Cleans (Online Web Edition)
Process Cleans: Updated the code so if the 'Process' button is pressed, then pressed again while the system is still processing, duplicate cleans will no longer be charged to the owner account
September 11, 2012 - version 2012 (build 041)
Fixed bug where an expired version of Ciirus would not hide the "Saving Data" popup window
Description Sets: Added a flag to allow showing of contact form at bottom of the property description page
Descriptions: New tags [key], [legend] and [imagelist00] added
Standard Reports: Monthly Owner Account Balances report added
Cancellation date is now stored when a booking is cancelled
Now notified when a booking is moved (to a new property and/or new dates)
Dashboard: Mid-stay cleans are now displayed in green
Agents can now set their Booking Reference against bookings made for their suppliers (Supersites ->Reports)
MCs can now see Supersite Agent booking refs in Bookings Manager
New Standard Report: Properties, showing MC / Owner rates (retail and floor rates). Based on default commission %
August 03, 2012 - version 2012 (build 023)
Property Features: Added number of King, Queen, Full, Twin beds and sofa bed and club house, and several others
Website and Marketing: Added Static Top Banner with option to display on all pages or only the home page
Credit Card Processing: New option to disable the CC facility
Credit Card Processing: Option to prevent submission of card details, allowing the user to print the page only (e.g. then they can fax the form to you)
Credit Card Processing: Can now enter text to appear above and below the credit card entry form
Added several new available [tokens] for use in property descriptions
Bookings List: Fixed error where the last date selected in filter would not return bookings arriving that day certain time zones
Occupancy report no longer shows booked dates for black-out days
Booking rate calculations: Improved the rounding method used when calculating tax (changed from bankers / even rounding, to round away from zero)
Removed the Video menu option from Property Web Details
Departure / Clean standard report
June 21, 2012 - version 2012 (build 028)
When moving a booking to a different property, the cleaner for any cleans on the booking will change to the default cleaner for the new property.
Work orders: Owner Account Category field drop-down selector now sorted alphabetically
Can now specify 4 decimal places for the base rental rate in order to calculate an exact total including tax.
Contact Ciirus to have your user account enabled for this (no cost)
Rate Sets - Floor rate column now always visible (used for setting floor rates for agents)
June 11, 2012 - version 2012 (build 027)
Work Orders: Now shows 'Date Added' field
Quote Template: new token [cclink] which will show the link to the credit card payment page for that property
Payment gateway: Now supports Rent Payment gateway
Pool Heating: In property features you can now specify whether the private pool (if applicable) is heatable. If not flagged as heatable then the Online booker does not offer the option of pool heating
Booking Schedule: Now shows past bookings (up to 12 months previous)
June 6, 2012 - version 2012 (build 026)
Website Search by location added to home page date picker and search page grid
Location Search landing page can have custom HTML website & marketing > general settings >
Advanced settings> HTML > Search Page
Image library -> Can now store a description which will be used as image 'alt' text when inserting in to web pages website & marketing> Image Gallery
Contacts -> Increased maximum length of email address fields to 75 characters
Secure Track -> Fixed bug where a booking added by an MC would sometimes show as being added by an owner
Secure Track -> Now tracks changes to Booking Category
Online Booker -> Guest can now make a comment in the booking summary screen, which will be stored as a comment against the booking.
Website Advanced Settings -> If you use the top-left date picker you can now specify locations to appear in the location chooser. If you do not use the top-left date picker you can create a custom list of locations to appear in the top search bar
Credit Card Processing -> Now shows the booking category (select from the column chooser)
May 24, 2012 - version 2012 (build 024)
Quotes Manager -> Get Quote:
Can now search on properties that sleep at least the specified number of guests
Quotes Manager -> Quote Settings -> Down Payment / Balance:
You can now specify that a % down payment is recalculated after a user selects optional extras. This means the online booker will adjust the down payment due after a guest has selected their optional extras.
Ciirus updates can be downloaded directly from the dashboard
May 21, 2012 - version 2012 (build 023)
Split the income for cleaning charges and additional extras
It is now possible to split the income for cleans and additional extras between management company and the owner. In addition the split can be different percentage depending if the booking originated as an owner or management company booking.
For example if the booking is a management company booking the income for Gas BBQ rental could be 70% to the management company and the remainder to the owner. For an owner booking the owner could be allocated a higher percentage.
Below are the screens locations that affect the split income. Current reservations will not be affected. You can update a current booking directly from:
Bookings Manager > Total Booking Summary > MC Owner amounts > Edit
Bookings Manager > Total Booking Summary > Edit Extra
To set the default (global) amount for all Cleans (affects all properties):
Quotes Manager > Quote Settings > Short Stays / Cleaning / Other > Cleaning Fee Split
To set split amounts for additional extras go to Cart Settings:
Quotes Manager > Cart Settings
Please note: the online edition does not have the split feature. Please ensure you are using the Windows edition when sending the owner amount to the owner account. We will be updating the online edition in due course.
Occupancy Reports (Beta)
We have added Occupancy Reports to Ciirus. Data can be compared by Year, Month, percentage and various other criteria. We have included some default reports. The reports can also display as Graphs. You can access Occupancy Reports from:
Management Company > Reporting > Occupancy Reports
First select the date range and Load Data before any reports can be displayed.
Select a default report from the drop down list
To display a Graph, Highlight a range of numbers (Usually exclude the Grand Total) then press the Graph Button.
You can also create custom reports by pressing the 'Select Fields' Button, then drag and drop the field, either at the top or on the left column
Note: This feature is still in Beta. We welcome your comments and suggestion to further develop the Occupancy Reports feature.
Below is list of available occupancy reports (you can also create custom reports):
Nights and occupancy, Property by Year
Nights booked by MC, Month by Year
Nights by owner, Month by Year
Nights booked. Bedrooms by Month, Year
Nights booked. Category by Month, Year
Nights booked. Community/Resort by Month, Year
Nights booked. MC, Owner by Month, Yea
Percent Occupancy, Property by Month, Year
Property Occupancy, by Month, Year
Rental Income (pre-tax). MC, Owner by Month, Year
Rental Income (pre-tax). Property by Month, Year
Pool Heat Report Updated
Pool heat report you can now set the start date for the report:
Management Company > Reporting > Standard Reports
Bill Payments Updated
Invoices: Now has a column available for 'In Owner Account' so you can see at a glance if a particular invoice has already been sent to the owner account:
Management Company > Bill payments and Assets
X and Y offset for date picker
Can now set X and Y offset for date picker:
Website and Marketing > General Settings > Advanced Settings > HTML > Top Left date Picker
Custom Headers for Custom Web Pages
Custom Web Pages: Can now set custom HTML to go in page Header for each custom page:
Website and Marketing > Custom Web Pages > Header HTML
Hide/Show About Us / Management Services
Can now choose to hide the 'About Us' / 'Management Services' menu
Website and Marketing > General Settings > Top Menu Settings
More Data Available in the Bookings Manager
In the main bookings grid, can now select the following new fields from the Field Chooser: Total Booking Amount, Total Amount Paid to Date, Total Balance Outstanding
To view the column chooser, right click on any heading and select Column Chooser
To add a heading drag the heading from the column chooser to the row of headings at the top
Documentation for selecting additional columns in Ciirus:
Bookings Manager: In the main bookings grid, the number of nights is displayed by along side the arrival and departure date
Bookings Manager Layout Saved
The main bookings grid appearance (column positions, widths and visibility) is now saved on exit, and recalled next time you go back in to Bookings Manager.
Booking Form Sent to Guest added
Added new field 'Booking Form Sent to Guest' in the Status tab
Specific Booked Cart Items Report
Report's on specified cart items for bookings arriving between specified dates. Shows qty and totals by Booking.
Management Company > Reporting > Standard Reports
April 23, 2012 - version 2012 (build 018)
XML Read / Write
April 20, 2012 - version 2012 (build 016)
Owners can no longer edit the 'Rental Rate Notes' box (as this was shared between MC and owner)
Total Booking Summary: It is no longer possible to edit the pool heat rate if Pool heat is not enabled for that booking
Supersite agents: Can now configure if an assigned property has mandatory extras included
HTML Editors, Image Gallery. Fixed error message that would pop up if there are no properties on the user account and an image is added to the editor
March 11, 2012 - version 2012 (build 013)
Newsletters and Templates: Guest / Owner confirmation, add [domain] token to display URL to your website
Newsletters and Templates: Guest / Owner confirmation, add [propertylink] token to show URL to current property
Image Library: Can now upload up to 100 images (per property and to the web image library)
Website & Marketing, Advanced Settings. Added new options for Page BG Color, Content BG Color, Top Spacer Height, 'Selected Property Bar' BG color
February 28, 2012 - version 2012 (build 012)
Can now move a guest review from one property to another
Various bug fixes
February 13, 2012 - version 2012 (build 009)
Added option to set the KGS flag against properties in Quick Property Setup
Added SEO Keywords, for those that sign up for the SEO Service
Standard Reports: Bookings / Payment Summary, added option to filter / sort by Date Booked (rather than arrival date)
Fixed bug whereby cleans were being assigned to a property automatically when a booking is added, even when the property had been flagged as not requiring a scheduled clean
Improvements to the RealEx CC gateway
January 24, 2012 - version 2012 (build 005)
Work Orders: Check box to flag a work order as 'No Charge'. This provides a useful cross check in the event you did not intend to leave a zero owner charge against a work order.
Uploaded Image Viewer in preparation for launch of iPhone app which has the ability to upload images from the camera.
January 10, 2012 - version 2012 (build 002)
Guest Templates: [numguests] token now counts based on the guest list entered, or if no list then uses the 'Adults / Children' fields in the Party Size section
Manage Owners: You can now override the default setting per owner to allow owners to see the owner amount on Management Company bookings
January 02, 2012 - version 2012 (build 001)
Quotes Manager Bug Fix
December 31, 2011 - version 2011 (build 109)
Fixed bug where sometimes Application would start minimized and then unable to restore screen
Added Standard Report: Booking Details (for export only)
Fixed bug adding / deleting blog categories
December 14, 2011 - version 2011 (build 104)
Websites: Can now add a user name and password to prevent public access. When you try to access any page, you will be prompted to log on first. The user name and password is set by you and is different to your Ciirus user name and password.
SuperSites: MC's can now create new SuperSite agent accounts within Property Manager.
Payment Gateways supported:
RealEx payment gateway (UK and most of Europe)
BeanStream gateway (Canada)
Split screen view for Bookings List and Cleaning Schedule
(The splits the grid so you can scroll the top and bottom separately)
Usage: right-click on the grid header and choose "split"
December 7, 2011 - version 2011 (build 099)
The newsletters/templates page now shows only the list of available templates
Newsletters and Templates added Edit button
Module loading message
December 4, 2011 - version 2011 (build 097)
Added various "Please Wait" popup windows on lengthy operations
Booking List and Cleaning Schedule can now split the grid vertically
Guest Confirmation Templates: Can now include [ccpaymentlink] token to give link to the secure payment page
Online Booker: Can now define text displayed on final page (where guest is prompted to make payment)
Online Booker: Can now choose a guest confirmation email template to send to a guest on completion of their online booking
November 24, 2011 - version 2011 (build 094)
Various minor bug fixes
Standard Reports: Added new 'Booking Report 2'
Standard Reports: New tab 'Export other' which currently has an option to export guest contact details to Microsoft Excel
Included download for .NET Framework 3.5 if not already installed
Owner Account Balances Report: Now shows the minimum account balance and the amount due by the owner or to the owner. If the amount due by owner is greater than the minimum account balance then the amount due is displayed in red. If the amount due by owner is less than or equal the minimum account balance then the amount due is displayed in green. If no money is due from the owner then the amount is displayed in black.
Standard Reports: New 'Occupied Properties' report to show properties occupied on a specific date
November 09, 2011 - version 2011 (build 087)
Credit Card Payments: If you are configured for live payments, you can now flag payments as approved without taking an actual payment. This is useful if you had to process the payment outside of Ciirus on your virtual terminal
Total Booking Summary: Can now set total to zero. Doing this makes rental, pool, clean and booking fee = zero. Extras are at their stated price
Added new system wide category 'Owner Staying'
Rate Sets: Can now specify a set as tax inclusive, which will be taken in to account when quoting
Bookings Manager: Booking ID now appears on the Booking Detail report
Quotes Manager: If you are configured for Supersite agents, you can now run a quote using agent rates
Bookings Manager: If you are configured for Supersite agents, you can now add a booking assigned to an agent, which defaults to their allocated rates
Quotes Manager: You can quote with any rate set you have defined in your system (i.e. override the default rate set assigned to the property)
October 28, 2011 - version 2011 (build 085)
Website: Get Quote now shows date in shorter format
Standard Reports: Added 'export' button to export to Excel on reports where they were previously merging rows
Website Settings: Can now set Featured Properties
Website Settings: On Details page can now incldue the [key] token to show the key (legend) for that property
Owner Edition: Owners now have an 'Advanced Settings' menu which is a subset of the MC menu. This has 'Booking Schedule', 'Contacts' and 'Templates'
Bookings Manager: Owners can now send Guest Confirmation emails from a custom template
Misc Bug fixes
October 26, 2011 - version 2011 (build 083)
Templates: New Guest / Owner confirmation tokens available for Arrival / Departure Time, Guest Email and Guest Telephone [arrivaltime], [departuretime], [guestemail] and [guesttelephone]
Total Booking Summary: Fixed bug affecting a few users where the 'Set Total' button would not always save the calculated total
Bookings Manager: Fix bug where adding new Blacked Out Dates did not refresh the screen
Quote Settings: Fixed bug where the total tax figure sometimes showed as Zero rather than actual total. This was cosmetic only - the correct value was used for tax calculations
October 25, 2011 - version 2011 (build 082)
Bookings Manager: Fixed bug whereby sometimes the owner rates were showing even when MC switch off the visibility
Web Design: Ability for Ciirus to add completely customizable / new style date picker
Web Design: Ability to customize the search grid data row
MC Commissions: You can now specify MC Commission globally, per property or specific to a booking
Bookings Manager: Rates used to be stored as a single total including tax, extras etc. Pricing is now broken down in to component parts (rental, booking fee, cleaning fee, pool heat, extras) and individual items can be specified as taxable or not for each of up to 3 tax types. New 'Total Booking Summary' button on various screens will bring up these pricing details
Bookings Manager: Guest Payments have now been moved in to the new screen as above
Bookings Manager: Pool Heat has now been moved in to the new screen as above
Bookings Manager: MC/Owner Amount and Agent amount now moved to the new screen as above
Web Design: Added advanced setting to switch off all headers
Web Design: Ciirus can now customize the top menu via HTML
Newsletters / Templates: Can now customize your own Quote Template
Default Cleaner - can now set on a per-property basis (and moved the global default out of contacts in to MC General Settings)
Bill Payments and Assets: Can now clear the invoice batch (before processing) if you decide to start over
MC Specific property details. Can now see and edit the date the property was added
Extras: Can now specify items to be hidden from online booking shopping Cart. This is so MCs can enter items such as Excess Trash removal, Wire transfer fees etc that are added by MC only, at a later date
Bookings Manager: Can now create user-defined templates for Owner and Guest confirmations. When you send a confirmation you can choose the template you would like to use.
Bookings Manager: Important actions are now automatically recorded. You can add your own notes to the history
Bookings Manager: You can configure how to calculate the Owner amount. By default the owner amount includes taxes etc, but you can now set to only send the net owner amount (after tax etc) to the owner
Bookings Manager: Now defaults to only show more recent and future bookings. You can specify the date if you wish to view older bookings. There is now a refresh button in the lower tool bar.
Quick Quote: Fixed bug related to users in a time zone ahead of EST. On occasion the time difference would cause the requested dates to go back by 1 day.
Description Sets: Can now set a 'Search Grid Overview' which is a small summary description of the property that can be added to a custom designed search grid (configurable by Ciirus)
Saved Quotes: Re-designed the saved quotes screen, and allow editing of quote details (extras, pricing etc) and MC commission rates before turning in to a booking. New pop-up menu when you right-click a quote
Saved Quotes: Can now specify how long a quote is valid for
Bookings Manager: New pop-up menu when you right-click with commonly used functions.
Bookings List: Can now view rate and extras details against bookings
Bookings List: New pop-up menu when you right-click with commonly used functions
Saved Quotes: Can now create user defined quote types (such as quoted by MC, Quoted by Guest, Needs follow up etc
Include Imported Booking Reference for users that have migrated from other systems. This allows viewing and searching by the old style reference on existing bookings
Include supplier booking reference number in bookings list and Bookings Manager
Bookings Manager: When adding a new booking, the start date defalts to the end date of the currently selected booking, saving some date navigation to select the correct time period
Bookings List: On new right-click context menu, option to 'Show Booking in Bookings Manager'
Website Settings: Can now specify where the key appears on the Search Grid (top, bottom, both, none)
When an owner logs on, goes straight to the Bookings Manager screen
The main Application window title (where the user and version is displayed) has been rearranged to show the username at the start. This makes it easy to identify the correct Window in the Task Bar when switching between different users
Get Quote: Re-designed screen layout to make it easier to read particularly on smaller monitors
Get Quote: Can now specify that properties are not 'Quotable' within Ciirus
Get Quote: Can now choose to display a quote for 'All Properties' or just the currently selected property. Can also choose whether to quote on just specific size of property (by bedrooms), or all sizes
Bookings Manager: When sending a guest confirmation, can now include Lock Box Code, Alarm Code and Gate Code on the email. This is configured in the new template for the confirmations (within Newsletters and Templates)
Extras: Can now specify for each item whether it is available for your owners to add to their own bookings
Added new 'Private Comments' in the Bookings Manager 'More Info' tab. This allows MC or Owner to add comments to a booking that are only visible on that screen, and will not be displayed on any of the reports
Schedule / Reminders: Can now view the print mode list prior to printing, in order to re-size columns and group as you like
Bookings Manager: Can now specify Arrival and Departure Information (flight detials, where guest needs directing from etc). This can be displayed on the owner and guest confirmations
Bookings Manager: Guest name and dates are now editable on the General Details panel (rather than the Grid)
Cleaning Schedule: Now has next guest Lock Box Code. You can optionally add this to your custom cleaning report, if you have your cleaners set the code for the next guest
Bill Payments and Assets: Fix default 'Statement Date' so it now defaults to current date rather than a past date.
Cleaning Schedule: Can now include 'Clean Cost' for each clean (i.e. the amount your cleaning company charges you for the clean)
Extras: Can now add negative amounts when defining extras, which can be used for standard ad-hoc discounts (such as -$5 per day, $100 total for the booking etc)
Pool Heat On/Off report
August 1, 2011 - version 2011 (build 057)
Major Upgrade Starting August 2, 2011
QuickBooks Compatibility Improved
Dynamic Pricing (stage one)
Additional Reservations Report
Owner Account Update
Booking g fee
Packlate Integration Complete and a Success
Currency conversion button for online edition
1) Major Upgrade Starting August 2, 2011
Update to the way we store rates against reservations
Currently rates are stored against a reservation as a grand total only.
When a quote is made, the component parts are itemized, however only the total amount is stored against the reservation.
This new update will store the base rental rate, cleaning/housekeeping charge, pool heat (if applicable), booking fees and the charges for any other optional extras.
Each of the above will be itemized and can be set as taxable or not. Individual costs of the booked extras will be editable then the new overall total recalculated based on tax settings.
This will improve the accuracy of the tax calculations and allow us to show the breakdown of the booking charges on the guest confirmations etc.
The above affects so many integral parts of the software hence an overall estimated time of 6 weeks to completion.
Once this has been done we can work on other much requested improvements such as storing quotes that can then be modified and turned in to bookings once a guest confirms, and many other new features.
We will recommence routine requests and enhancements after the above work is complete.
2) QuickBooks Compatibility Improved:
QuickBooks Exports from the following screen:
Management Company > Reporting > QuickBooks Exports
3) Dynamic Pricing (stage one):
Over the next few months we are adding Dynamic pricing features to Ciirus. This will enable discounts based on predefined rules. The first feature is available now. This feature can discount a percentage based on number of days booked. The feature is available from the following Screen:
Quotes Manager > Quote Settings > Short stays / Cleaning / Other (tab) > Discount
4) Additional Reservations Report:
Added new report to show bookings between specified dates and highlights those where a balance is owing beyond the due date:
Management Company > Reporting > Bookings / Payment Summary
5) Owner Account Update:
When leaving the owner account to another screen, when returning to the owner account retains the month previous selected within the current session
6) Booking Fee:
Can now add a booking fee. This can be either a flat fee or a percentage of total pre tax amount:
Quotes Manager > Quote Settings > Short stays / Cleaning / Other (tab) > Booking Fee
7) Packlate Integration Complete and a Success:
Over the past six months we have been working closely with www.PackLate.com to provide you with a unique real-time reservation service that enables management companies to specify a Floor Rate (net rate) from the Ciirus rates section for each property. The rates, availability, images for your selected properties are made available to over 4000 travel agents worldwide. Not only does this service allow you to specify the rate, it also pays you in advance.
The travel agents are able to book your properties in real-time. When a reservation is made, Ciirus updates availability, schedules the clean and all other features, as if the booking had been entered manually or booked from your web site.
The next stage is to make the service available to companies based outside the USA. We have been in communication with Steve Caron from Packlate, he has advised us that we may have the global service active by the end of the year.
The USA service is now all up and running with reservations made on a daily basis. Let us know if you would like to add some of your properties to this unique service.
8) Currency conversion button for online edition:
A currency conversion button is now available for the online edition. The button is located at top right of the online edition window
9) SecureTrack Update:
An MC with SecureTrack can now prevent staff from seeing the owner/MC amount against a booking, so they just see the total guest payment.
July 19, 2011 - version 2011 (build 051)
Two multi-currency features added to Ciirus
1) by 7/22/2011 Ciirus hosted websites will display a currency selector menu located on the top right of the web sites. Your website visitors can view prices in local currencies. The currencies are updated every 12 hours. This is only an indicator of the cost. Actual payment is still made in the currency that the property have been set.
To enable this feature the default currency must be set and 'Show currency drop-down on website' turned on from:
Website and Marketing > General Settings > Currencies > Select Default Currency from Drop Down
Website and Marketing > General Settings > Currencies > Make Default
2) A quick currency converter is now available in Ciirus (Windows edition). The currency converter icon is displayed at the very top left of the Ciirus control panel. The currencies are updated every 12 hours.
Other new features for version 2011 (build 051):
Owner account report - suppressed blank page at end of print-out which sometimes appeared
Owner accounts - option to print all statements for selected month/year with the click of a button
Website Images - Increased upload image limit to 50 (was 40) per property
Property Descriptions: Renamed 'edit' button to 'Title / Bullets'
Guest Confirmation: Include property type (villa, condo etc)
Website: Option to open the 3 customized top menus in a new browser window
Cleaning: Can now charge hourly rather than based on number of bedrooms
Cleaning: If you do not set a default clean price for a particular property size then the 'Clean to owner account' function will still list the clean, but with a zero default rate (highlighted in red)
Cleaning: When processing to owner account, if a cleaning charge is set to 0 then this will be highlighted in red
Guest confirmation: Removed the incorrect 'Tax %'
Website Enquiries: Can now specify an alternative email address to receive inquiries
Credit card payments: If you cancel a booking then any pending security deposits for that booking will now be cancelled from the credit card screen
Quotes: In Quote Settings you can now specify a discount % if booking duration is > x days. This is on a per-property basis.
Contacts: Added second email address field
Increased space for Management Company address at top of various reports and reduced font size to prevent long company names from wrapping
Fixed 'Balance Due by' date issue on the Guest Confirmation. It now only shows if there is a balance due, and if overdue then shows as 'Due now'
Fixed bug where newly added work orders were added as 'in progress' rather than 'pending'
Management Companies can now optionally allow Owners to see the Owner Rate against Management Company bookings
July 07, 2011 - version 2011 (build 045)
New property templates available
Bookings Manager: Date Added now editable
Owners: can no longer add or delete a property
Check printing: include vertical offset to move printing down
Check printing: Now prints address on check
Check printing: Allow longer memo text
Check printing: Removed error popup saying printable area outside margin
Dashboard: Fixed occasional dashboard loading problem
Owner Telephone numbers: Added 3 additional fields for Telephone numbers in Owner details
In certain cases Ciirus can process credits cards on your behalf
Online edition: Fixed bug where some owners could not log on
Work Orders: When you add a new work order it now takes you to that work order (it used to leave you on the previous one then you had to find the new one)
Work Orders: When you select a contact, it immediately enables the €˜Email€™ option
Work Orders: If you send an email before saving the work order, it used to come up with an invalid email error. This now works
Work Orders: Allow decimals in the 'Work order time taken' field
Work Orders: Prevent owners from deleting or changing dates. Owners can now only edit the owner comments
Bill Payments: Allow upload of PDF invoices
Manage Owners: Improved the layout of the 'Manage Owners' page
Remote websites: Changed layout of the 'Embed HTML Codes' page
Web sites: Top menu can now be positioned above the Flash banner
Property Features: Several new property feature (icons)
Edit Rates: Monthly rates
June 22, 2011 - version 2011 (build 044)
Bookings Manager: Date Added now editable
Owners can no longer add or delete a property. The Property Manager now has to do this
Check printing, include vertical offset to move printing down
Check printing: Now prints address on check
Check printing: Allow longer memo text
Check printing: Removed error popup saying printable area outside margin
Fixed occasional dashboard loading problem
Added Telephone 2,3 and 4 for in Owner details
Various CRS improvements
May 20, 2011 - version 2011 (build 035)
Supports new Payment Gateway
Communications Module Tab (beta of new upcoming module)
New 'Booked Extras' report under standard reports
Property Comments Box in MC Specific Details
Misc minor enhancements
April 29, 2011 - version 2011 (build 030)
Distribution Module Released
Seprate description sets for MC and homeowners
Minor bug fixes
April 21, 2011 - version 2011 (build 026)
Create multiple description sets for each property
Homeowner now has independent descriptions to management company
Description can be assigned to Distribution Module sub accounts (feature not yet active)
April 18, 2011 - version 2011 (build 023)
Property List Panel (dockable) showing list of properties
Works Order Screen - Can filter by multiple properties by selecting from check-listbox
Descriptions disabled whilst we work on the Distribution Module
March 14, 2011 - version 2011 (build 019)
Additional property features icons added. The web site icon index will only display relavent icons
Right-click context menu in the bookings manager and bookings list
Ability to move a booking across dates and properties at the same time from the booking scheduler
March 07, 2011 - version 2011 (build 016)
Final Integration with over 4000 Travel Agents Worldwide
March 03, 2011 - version 2011 (build 015)
Integration with over 4000 Travel Agents Worldwide
Better integration with the First Data network
Multiple lock box codes: cleaner codes, pest control codes, maintenance codes and emergency lock box code
The secure payment web page now takes City and State/Province
February 23, 2011 - version 2011 (build 012)
Accept CRS Direct Agent Bookings
Added a third Tax option for states and counties that require 3 taxes
Taxes can be specifically labeled
Added sales tax id field
Added "arrival/departure" information field
February 15, 2011 - version 2011 (build 011)
Added extra option when printing the Works Order summary (to group by property)
February 03, 2011 - version 2011 (build 009)
Quote will only show available properties
Assign owner account category to a works order
Can now use 2 decimal places when entering a new booking in bookings manager (used to only allow a whole figure)
January 21, 2011 - version 2011 (build 008)
Updated web site editor
Can specify and display Daily rates
Can specify minimum days rental for any period
Added floor rate feature for up coming agent and retail bookings
Printed PDF documentation available (see top right of this web page)
January 18, 2011 - version 2011 (build 007)
New Owner Account Global Summary reports
Various bug fixes
Various Bug fixes
Fixes problems on Turkish PCs
Can now set Property Type (Villa, Town House, Condo etc)
January 10, 2011 - version 2011 (build 003)
The Overdrawn Owner Accounts dashboard panel, you can group the owners, so if for example an owner has 2 properties and one is overdrawn and one is in credit, then it shows the sum for the owner. This can be selected using the tick box at the bottom-right of the dashboard.
January 06, 2011 - version 2011 (build 002)
defaults the booking manager to the next booking, and collapses previous years to keep the list looking shorter
January 04, 2011 - version 2011 (build 001)
30 skins added
30 new skins have been added to the Windows edition. You can change the look and feel of the Windows edition from the skins menu located at the bottom left of your screen.
The property map will display the location of your properties in any of the following modes map, satellite, and terrain. The property map feature is located in the user account menu. Clicking on the property in the map will display the property image of property details in a pop-up window.
Note: In order for a property to be displayed go to:
Property Details > Property Name / Location' then ensure the correct postal address is entered and press the 'Auto' button.
Bookings manager update
When entering the bookings manager screen, the selected property will always display the current booking.
The search grids can now be added to external web sites.
E-mail templates for card payments can now be customized: management company > credit card processing > E-mail templates
New version numbering
Each new version update will now contain the year and build number, for example this release is: 2011 (build 001)
December 14, 2010 - version 2.641
Custom Logo Branding
You can now display you logo to replace the Ciirus logo in the top right of your screens for Windows Edition and Web Edition (to be released this week). To enable this feature, you must send us your logo for reformatting and uploading.
Ctrl F for searching on Grids
Faster Quotes Manager
fixes the problem where the date bands were not updating when you choose a different rate set.
Price reduced to $9.99 per month
November 27, 2010 - version 2.631
What is SecureTrack
SecureTrack is an optional service for Ciirus Property Manager that allows restricted multiple staff and vendor access to your Ciirus Property Manager account. Updates and changes made by the administrator, a member of staff, a vendors and homeowners are tracked, recorded and stored for up to two years. The history can be recalled, filtered and viewed by the administrator (the account owner).
SecureTrack comprises of two modules:
1) Access Control:
The Account Access Control feature allows the system administrator to restrict access to selected screens on a per user basis. For example the administrator could restrict access for the reservation staff to the bookings schedule, bookings list and bookings manager screens only. All other screens would be disabled for this user.
Example situations where you might use Access control include:
Example of Viewable Screens:
* Admin - All Screens
* Reservation staff - Bookings Manager, Bookings List, Bookings Schedule, Cleaning Schedule, Booking Agents
* Accountant Owner - accounts, Reporting, Bill Payments & Assets, Credit Card Processing, Tax reports
* Work order dispatch - Work orders, inventories
* Marketing - Newsletters & Templates, Web Analytics, Home page, Property sort order
* Web Developers - Web Site & Marketing, Property details
* SEO developers - Search Engine Optimization, Web Analytics
* Home Owners - Home owners have a separate online login. Main menus can be enabled and disabled by the administrator
2) User Change Tracking:
The User Change Tracking Features Overview:
User Change Tracking allows the system administrators to track changes made to records by each member of staff and the home owner. The records are maintained for up to 2 years.
Tracked changes include the following:
Inserts: New records added
Updates: Records that have been updated
Deletes: Records that have been deleted
For each updated record the system will display:
The status of the record (either Insert, Update or Delete)
The user that updated the record
The time and date the record was updated
The data that was updated
Track system login access
Who accessed the system
The location (IP address) used
The time and date
The edition and version of the application that was used to access the account
New Web Page HTML editor
We have installed an updated web site HTML editor. The new editor has an embedded HTML view. The performance of the new editor has improved. Better handling of fonts.
Improved Performance Loading
The menus now load faster. The way the modules are loaded has been improved. Just to reminder, you can view when a module loads from the blue bar at the bottom of the screen.
Booking Category update
Can now set booking category for online bookings
Bookings list 'Date Added'
Can now add 'Date Added' column to the Bookings List
Second currency being removed in the owner edition
The homeowner edition will no longer have the second currency option. This decreases the performance when running online quotes and is rarely used. We are phasing this out over the next 4 weeks.
November 06, 2010 - version 2.625
Shopping Cart Feature is Live
Your Ciirus online booking system has an integrated shopping cart. Your guests can purchase additional items that you make available, directly from your web site. The items can be purchased at the time of booking the property.
Quotes Manager > Cart Settings
Home Owner Login Screen Locks
You can now optionally disable any of the following screen from your home owner login screens:
Web site Manager, Property details, Bookings Manager, Quotes Manager
Management Company > Manage Owners
Print feature added for Booking Details Report
Bookings Manager > Print
Unlimited Domain Names
You can point unlimited domain names to your web site:
Web site and marketing > Domain Name
Online Edition Updated
The Online Edition has a number of updates including:
* Add and Save booking at the top of the screen
* Only dates and name now appear for management company bookings
The CRS (Ciirus reservation Services) telephone number change
CRS number has changed to +1 (407) 557-8543
Transaction audit reports and admin screen locking and multi admin logins
We are currently developing the following optional feature:
* Multiple staff logins. A separate login for each staff member
* Screen locking: disable selected screens from staff members
* Audit Reporting: The system will log user, time and certain changes made by staff members
Charge added to work order summary list report
The charge for a work order can now be viewed from the work order summary list report
Property Plus Data imports improved
Additional import routines have now been added for clients transferring to Ciirus software from Property Plus
October 20, 2010 - version 2.623
Batch check printing: Separate sheet with check details
Dashboard: Added overdrawn Owner Accounts
Web / Property Images: Can now upload PNG as well as JPG
Schedule A report: no longer cuts off owner name
Cleaning Report: Comments added to default cleaning reports
October 03, 2010 - version 2.621
New Property Features & Icons
Update web grid for property search which also shows the new property features as defined above.
Sales Tax Report
September 25, 2010 - version 2.617
Saved Quote Update
- Ability to create a new booking from a saved quote
September 22, 2010 - version 2.616
New standard reports
Owner month end report
Current account balance Report
Batch Invoice Update
Current day owner balance displayed against property on add invoice batch
Bookings Manager Update
Improved 'Create Booking' input form
When adding a new booking, new icon to auto-calculate rate based on dates
August 27, 2010 - version 2.6
Ciirus Reservation Services
- Confirmed bookings available for your properties
New standard reports
Expected Arrivals Report
Payments due / overdue
Free / Available Properties
Sales / Tourist Tax
Tourist Tax (Schedule A) Reporting
Option to base reports on either arrival or departure data
Email Guest / Owner Confirmations
Send payments to owner account
View / print availability calendar (available in owner€™s version too)
Flag a booking as early check-in as well as late check-out
Newsletters / Templates
Owner Accounts: Email Owner Account to Owner
Booking Schedule: Option to highlight selected date and start/end dates on selected booking
- send work orders to cell phone (email)
Bill Payments: Option to include Invoice # or Account # on printed check
Set default % commission to take when an MC booking is added, and option to take commission based on gross or net income
Set default check-in and check-out times
July 16, 2010 - version 2.571
Email works order to assigned contact
Extra filters on Bookings Scheduler
Can specify date range and filters on Bookings List Screen
July 9, 2010 - version 2.562
Drag and drop the bookings in the scheduler. When you do it adjusts the cleans, and adds a comment to the booking.
July 8, 2010 - version 2.56
Faster application start-up time
'Escrow Accounts / Statements' now renamed to 'Owner Accounts / Statement'
Improved Owner Account print-outs (monthly and annual)
- Can add your own logo
- Includes owner name and address
- Can add custom header / footer text
New 'Quick Property Setup' option to quickly make changes to multiple properties
Can now specify the sort order that properties appear on your web site
Can now add 'black out' dates to a property (e.g. when work being carried out so cannot take a booking)
- you can now record vehicle mileage and time taken against a works order
- You can allocate works orders to your staff members or other contacts
- You can specify whether a works order should be hidden from the owner
- You can print a works order sheet
Can re-order the menu items on the left hand menu using drag-and-drop, so you can move commonly used items to the top
June 28, 2010 - version 2.55
Property Plus Data can now be imported
-Can now create an unlimited number of booking categories, and assign bookings to these categories
- You can assign a background and text color to the categories you create. This will show on the various booking screens and cleaning schedules
- Each category can be defined as an owner booking or mc booking
- Each category can optionally be set as tax exempt
- You can choose a default category to assign to new bookings to depending on whether the booking is an MC Booking, Owner
Booking or Tour Operator Booking Can now include €˜Checkout time€™ for late checkouts
The storing of logon password on the initial logon screen is now optional to increase security
Management Companies can now choose whether to allow their owners to modify the property descriptions and photos that are displayed online
Improved formatting of tax reports (and takes in to account if a booking is tax exempt)
The Bill Payments screen now allows grouping by Check# and can show invoices that were paid on each check. This makes it easier to reconcile with bank statement
May 27, 2010 - version 2.54
Unlimited Custom Web Pages
Updated web menus
Lock box, alarm, gate codes
April 27, 2010 - version 2.53
The credit card processing features have been updated
Live payments can now be taken (currently for FirstData merchant users only - others on request)
The credit card processing screen displays RED = anything that requires processing, GREEN = Processed, ITALICS = Security Deposit
Enter a guest payment to a booking option and enter a payment to the owner account option
The new credit card link in the Bookings Manager allows you to select a payment type and define the amount to be charged. If left blank the guest can enter the amount.
You can now launch multiple copies of property manager. This can be use full if you operate multiple management companies
The Dashboard item highlight colours have been updated
The selected web site menu buttons can now be not visible. The pages still exist if you directly link to them but the selected buttons will not appear in the menu. You can rename your web site buttons. Useful for non English web sites. see Web Site & Marketing > General Settings
March 23, 2010 - version 2.52
Booking Agent Logon
Owners can no longer modify a Management Company booking
Owners can no longer see the rate against Management Company bookings
Can now specify a minimum length of stay for online bookings
Dashboard print option
Balance due now shown against bookings on the payments tab
Consolidated the Management Company 'Online Bookings' settings in to the general Quote Settings
Logon screen now has option to logon as demo account (Floriwood)
Can now flag a property as not requiring a clean (e.g. for properties that an Management Company obtains bookings for but does not manage)
On user websites, top menu now in HTML rather than flash to allow easier future customization and increase performance
'Property Name' setting has been moved from 'MC Specific Details' menu to the 'Property Details' menu
Feb 24, 2010 - version 2.51 -Information channel - Annoucements panel - Web enquiry emails - Save quotes - Community video tours (free) - Multi invoice check - show canncelled bookings - party size - arrival time - late check out - type of clean option for mid and end of stay - print bookings summary - web site search property by date.
Jan 28, 2010 - version 2.49 - Analytics Marketing Tool- Color Coded Bookings
Jan 19, 2010 - version 2.48 -Duplicate Requirements bug fixed - Add / Update card used for monthly payments
Jan 12, 2010 - version 2.47 - Quick quote panel added - Add new owner and property from more menus and logon panel
Dec 20, 2009 - version 2.463 - Report Writer update - Rate Band Sets update - Rearranged Menus
Dec 14, 2009 - version 2.46 - Report Writer update - Rate Band Sets - Bill Payments
Dec 04, 2009 - version 2.45 - Full Report Writer with reports
Nov 18, 2009 - version 2.41 - Check printing - invoice scanning - assets register
Nov 07, 2009 - version 2.38 - Unlimited customized details in MC properties screen
Nov 03, 2009 - version 2.37 - Dashboard customization - set view days ahead
Nov 01, 2009 - version 2.36 - Dashboard feature on startup - Disable button for homepage grid for one property
Oct 24, 2009 - version 2.35 - select sales tax dates - updated cleaning reports
Oct 22, 2009 - version 2.34 - Gate code, minor bug fixes, adjustable height help tips, preview and quote buttons in the quick-menu bar
Oct 08, 2009 - version 2.33 - Added Online Reservation - minor bug fixes
Sept 25, 2009 - version 2.32 - Added bookings lists
Sept 17, 2009 - version 2.31 - Minor fixes to updated cleans now saving correctly
Sept 03, 2009 - version 2.30 - Interface color updates
August 31, 2009 - version 2.28 - Added functions to support upcoming MC edition
August 17, 2009 - version 2.27 - Escrow reports added
August 14, 2009 - version 2.25 - Added functions to support upcoming MC edition
July 31, 2009 - version 2.22 - Bookings button error on some PC's fixed
July 20, 2009 - version 2.20 - Time zone error fixed
July 16, 2009 - version 2.19 - Updated integrated online quotes panel - updated buttons for add/delete quotes
July 02, 2009 - version 2.18 - New Features: view sales and tourist tax reports and future bookings reports
June 24, 2009 - version 2.17 - Image gallery feature added
June 23, 2009 - version 2.16 - bookings bug fixed - added home automation feature
May 28, 2009 - minor update - Add new property bug fixed - Sign In screen now displays time last signed in
May 25, 2009 - minor update - installer issue fixed