Ciirus Property Manager Download
  1. Download the Property Manager Software to your computer (free download)

  2. Click on the downloaded file to install Property Manager to your computer

  3. Start Property Manager by clicking on the Property Manager Icon created on your desktop

  4. Sign in to Property Manager with your username and password or select the free demo account option.
 
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Property Manager Screen Shot
Property Manager screen shot

Ciirus Property Manager - Complete Reservation and Management System for Vacation Rentals

Fully networked multi-user, multi location software
Centralized reservation and availability
Detailed homeowner statements
Live work order management
Automated cleaning/housekeeping manager
Sales and tourist tax reports
Inventory control
Credit card processing & Online reservations
Master MC customizable web site
    Web site for every homeowner included (view sample)

Full SEO and detailed web analytics reports
Instant Online Quotes
Advanced custom reports creator
Bill payments, assets controller & check printing
Invoice, document scanning and recall
Booking agent / tour operator login
Industry specific marketing tools
Resorts & community video tours included (view video)
Instant web inquires email responder
    Unlimited properties
 

 
Version History
 

October 29, 2012 - version 2012 (build 048)

Rate Sets

  1. Rate sets: Can now accept online reservations based on specified arrival and departure days of the week.
  2. Rate sets: Can now specify that quote is based only on the arrival date band, even if the duration crosses multiple bands
  3. Rate sets: Monthly rate sets can now be specified to use a combination of daily, weekly and monthly rates
  4. Rate sets: Can now specify how many days to assume in a month when using monthly rates

Bookings Manager:

  1. Bookings Manager: When adding a booking, the drop-down calendar for picking the dates now shows existing reservations
  2. Bookings Manager: When adding a booking, the drop-down calendar for picking the dates shows allowed arrival / departure days in green
  3. Added "Departure clean date" to the Departures Report and also an export option
  4. Total Booking Summary: Can now edit the tax rate against the booking


Process Cleans (Online Web Edition)

  1. Process Cleans: Updated the code so if the 'Process' button is pressed, then pressed again while the system is still processing, duplicate cleans will no longer be charged to the owner account

 

 


 

September 11, 2012 - version 2012 (build 041)

  1. Fixed bug where an expired version of Ciirus would not hide the "Saving Data" popup window

  2. Description Sets: Added a flag to allow showing of contact form at bottom of the property description page

  3. Descriptions: New tags [key], [legend] and [imagelist00] added
  4. Standard Reports: Monthly Owner Account Balances report added
    Cancellation date is now stored when a booking is cancelled
    Now notified when a booking is moved (to a new property and/or new dates)

  5. Dashboard: Mid-stay cleans are now displayed in green

  6. Agents can now set their Booking Reference against bookings made for their suppliers (Supersites ->Reports)

  7. MCs can now see Supersite Agent booking refs in Bookings Manager

  8. New Standard Report: Properties, showing MC / Owner rates (retail and floor rates). Based on default commission %

 


 
 

August 03, 2012 - version 2012 (build 023)

  1. Property Features: Added number of King, Queen, Full, Twin beds and sofa bed and club house, and several others

  2. Website and Marketing: Added Static Top Banner with option to display on all pages or only the home page

  3. Credit Card Processing: New option to disable the CC facility

  4. Credit Card Processing: Option to prevent submission of card details, allowing the user to print the page only (e.g. then they can fax the form to you)

  5. Credit Card Processing: Can now enter text to appear above and below the credit card entry form

  6. Added several new available [tokens] for use in property descriptions

  7. Bookings List: Fixed error where the last date selected in filter would not return bookings arriving that day certain time zones

  8. Occupancy report no longer shows booked dates for black-out days

  9. Booking rate calculations: Improved the rounding method used when calculating tax (changed from bankers / even rounding, to round away from zero)

  10. Removed the Video menu option from Property Web Details

  11. Departure / Clean standard report

 


 

June 21, 2012 - version 2012 (build 028)

  1. When moving a booking to a different property, the cleaner for any cleans on the booking will change to the default cleaner for the new property.

  2. Work orders: Owner Account Category field drop-down selector now sorted alphabetically

  3. Can now specify 4 decimal places for the base rental rate in order to calculate an exact total including tax.
    Contact Ciirus to have your user account enabled for this (no cost)

  4. Rate Sets - Floor rate column now always visible (used for setting floor rates for agents)

 


 
 

June 11, 2012 - version 2012 (build 027)

  1. Work Orders: Now shows 'Date Added' field

  2. Quote Template: new token [cclink] which will show the link to the credit card payment page for that property

  3. Payment gateway: Now supports Rent Payment gateway

  4. Pool Heating: In property features you can now specify whether the private pool (if applicable) is heatable. If not flagged as heatable then the Online booker does not offer the option of pool heating

  5. Booking Schedule: Now shows past bookings (up to 12 months previous)

 


 
 

June 6, 2012 - version 2012 (build 026)

  1. Website Search by location added to home page date picker and search page grid
  2. Ciirus location setup tools added
    website & marketing > general settings > Advanced settings > Location editor
  3. Location Search landing page can have custom HTML
    website & marketing > general settings > Advanced settings> HTML > Search Page
  4. Image library -> Can now store a description which will be used as image 'alt' text when inserting in to web pages
    website & marketing> Image Gallery
  5. Contacts -> Increased maximum length of email address fields to 75 characters
  6. Secure Track -> Fixed bug where a booking added by an MC would sometimes show as being added by an owner
  7. Secure Track -> Now tracks changes to Booking Category
  8. Online Booker -> Guest can now make a comment in the booking summary screen, which will be stored as a comment against the booking.
  9. Website Advanced Settings -> If you use the top-left date picker you can now specify locations to appear in the location chooser. If you do not use the top-left date picker you can create a custom list of locations to appear in the top search bar
  10. Credit Card Processing -> Now shows the booking category (select from the column chooser)

 



 
 

May 24, 2012 - version 2012 (build 024)

  1. Quotes Manager -> Get Quote:

    Can now search on properties that sleep at least the specified number of guests

  2. Quotes Manager -> Quote Settings -> Down Payment / Balance:

    You can now specify that a % down payment is recalculated after a user selects optional extras. This means the online booker will adjust the down payment due after a guest has selected their optional extras.

  3. Ciirus updates can be downloaded directly from the dashboard

 



 
 

May 21, 2012 - version 2012 (build 023)

Split the income for cleaning charges and additional extras

It is now possible to split the income for cleans and additional extras between management company and the owner. In addition the split can be different percentage depending if the booking originated as an owner or management company booking.

For example if the booking is a management company booking the income for Gas BBQ rental could be 70% to the management company and the remainder to the owner. For an owner booking the owner could be allocated a higher percentage.

Below are the screens locations that affect the split income. Current reservations will not be affected. You can update a current booking directly from:

Bookings Manager > Total Booking Summary > MC Owner amounts > Edit

Bookings Manager > Total Booking Summary > Edit Extra

To set the default (global) amount for all Cleans (affects all properties):

Quotes Manager > Quote Settings > Short Stays / Cleaning / Other > Cleaning Fee Split

To set split amounts for additional extras go to Cart Settings:

Quotes Manager > Cart Settings

Please note: the online edition does not have the split feature. Please ensure you are using the Windows edition when sending the owner amount to the owner account. We will be updating the online edition in due course.


Occupancy Reports (Beta)

We have added Occupancy Reports to Ciirus. Data can be compared by Year, Month, percentage and various other criteria. We have included some default reports. The reports can also display as Graphs. You can access Occupancy Reports from:

Management Company > Reporting > Occupancy Reports

First select the date range and Load Data before any reports can be displayed.

Select a default report from the drop down list

To display a Graph, Highlight a range of numbers (Usually exclude the Grand Total) then press the Graph Button.

You can also create custom reports by pressing the 'Select Fields' Button, then drag and drop the field, either at the top or on the left column

Note: This feature is still in Beta. We welcome your comments and suggestion to further develop the Occupancy Reports feature.


Below is list of available occupancy reports (you can also create custom reports):

  • Nights and occupancy, Property by Year
  • Nights booked by MC, Month by Year
  • Nights by owner, Month by Year
  • Nights booked. Bedrooms by Month, Year
  • Nights booked. Category by Month, Year
  • Nights booked. Community/Resort by Month, Year
  • Nights booked. MC, Owner by Month, Yea
  • Percent Occupancy, Property by Month, Year
  • Property Occupancy, by Month, Year
  • Rental Income (pre-tax). MC, Owner by Month, Year
  • Rental Income (pre-tax). Property by Month, Year


Pool Heat Report Updated


Pool heat report you can now set the start date for the report:

Management Company > Reporting > Standard Reports


Bill Payments Updated

Invoices: Now has a column available for 'In Owner Account' so you can see at a glance if a particular invoice has already been sent to the owner account:

Management Company > Bill payments and Assets


X and Y offset for date picker


Can now set X and Y offset for date picker:

Website and Marketing > General Settings > Advanced Settings > HTML > Top Left date Picker


Custom Headers for Custom Web Pages


Custom Web Pages: Can now set custom HTML to go in page Header for each custom page:

Website and Marketing > Custom Web Pages > Header HTML


Hide/Show About Us / Management Services


Can now choose to hide the 'About Us' / 'Management Services' menu

Website and Marketing > General Settings > Top Menu Settings


More Data Available in the Bookings Manager


In the main bookings grid, can now select the following new fields from the Field Chooser: Total Booking Amount, Total Amount Paid to Date, Total Balance Outstanding

To view the column chooser, right click on any heading and select Column Chooser


To add a heading drag the heading from the column chooser to the row of headings at the top

Documentation for selecting additional columns in Ciirus:

http://help.ciirus.com/s/2494/m/5612/l/53083-setting-filters-order-and-grouping-information


Bookings Manager number of nights displayed

Bookings Manager: In the main bookings grid, the number of nights is displayed by along side the arrival and departure date


Bookings Manager Layout Saved


The main bookings grid appearance (column positions, widths and visibility) is now saved on exit, and recalled next time you go back in to Bookings Manager.


Booking Form Sent to Guest added

Added new field 'Booking Form Sent to Guest' in the Status tab


Specific Booked Cart Items Report

Report's on specified cart items for bookings arriving between specified dates. Shows qty and totals by Booking.

Management Company > Reporting > Standard Reports



 
 

April 23, 2012 - version 2012 (build 018)

  1. XML Read / Write


 
 

April 20, 2012 - version 2012 (build 016)

  1. Owners can no longer edit the 'Rental Rate Notes' box (as this was shared between MC and owner)
  2. Total Booking Summary: It is no longer possible to edit the pool heat rate if Pool heat is not enabled for that booking
  3. Supersite agents: Can now configure if an assigned property has mandatory extras included
  4. HTML Editors, Image Gallery. Fixed error message that would pop up if there are no properties on the user account and an image is added to the editor


 
 

March 11, 2012 - version 2012 (build 013)

  1. Newsletters and Templates: Guest / Owner confirmation, add [domain] token to display URL to your website
  2. Newsletters and Templates: Guest / Owner confirmation, add [propertylink] token to show URL to current property
  3. Image Library: Can now upload up to 100 images (per property and to the web image library)
  4. Website & Marketing, Advanced Settings. Added new options for Page BG Color, Content BG Color, Top Spacer Height, 'Selected Property Bar' BG color


 
 

February 28, 2012 - version 2012 (build 012)

  1. Can now move a guest review from one property to another
  2. Various bug fixes


 
 

February 13, 2012 - version 2012 (build 009)

  1. Added option to set the KGS flag against properties in Quick Property Setup
  2. Added SEO Keywords, for those that sign up for the SEO Service
  3. Standard Reports: Bookings / Payment Summary, added option to filter / sort by Date Booked (rather than arrival date)
  4. Fixed bug whereby cleans were being assigned to a property automatically when a booking is added, even when the property had been flagged as not requiring a scheduled clean
  5. Improvements to the RealEx CC gateway


 
 

January 24, 2012 - version 2012 (build 005)

  1. Work Orders: Check box to flag a work order as 'No Charge'. This provides a useful cross check in the event you did not intend to leave a zero owner charge against a work order.

  2. Uploaded Image Viewer in preparation for launch of iPhone app which has the ability to upload images from the camera.


 
 

January 10, 2012 - version 2012 (build 002)

  1. Guest Templates: [numguests] token now counts based on the guest list entered, or if no list then uses the 'Adults / Children' fields in the Party Size section

  2. Manage Owners: You can now override the default setting per owner to allow owners to see the owner amount on Management Company bookings


 

January 02, 2012 - version 2012 (build 001)

  1. Quotes Manager Bug Fix

 

December 31, 2011 - version 2011 (build 109)

  1. Fixed bug where sometimes Application would start minimized and then unable to restore screen

  2. Added Standard Report: Booking Details (for export only)

  3. Fixed bug adding / deleting blog categories



 

December 14, 2011 - version 2011 (build 104)

  1. Websites: Can now add a user name and password to prevent public access. When you try to access any page, you will be prompted to log on first. The user name and password is set by you and is different to your Ciirus user name and password.

  2. SuperSites: MC's can now create new SuperSite agent accounts within Property Manager.

  3. Payment Gateways supported:

    1. PayPal
    2. RealEx payment gateway (UK and most of Europe)
    3. BeanStream gateway (Canada)

  4. Split screen view for Bookings List and Cleaning Schedule
    (The splits the grid so you can scroll the top and bottom separately)

    Usage: right-click on the grid header and choose "split"



 

December 7, 2011 - version 2011 (build 099)

  1. The newsletters/templates page now shows only the list of available templates

  2. Newsletters and Templates added Edit button

  3. Module loading message

  4. .NET installer


 

December 4, 2011 - version 2011 (build 097)

  1. Added various "Please Wait" popup windows on lengthy operations

  2. Booking List and Cleaning Schedule can now split the grid vertically

  3. Guest Confirmation Templates: Can now include [ccpaymentlink] token to give link to the secure payment page

  4. Online Booker: Can now define text displayed on final page (where guest is prompted to make payment)

  5. Online Booker: Can now choose a guest confirmation email template to send to a guest on completion of their online booking


 
 

November 24, 2011 - version 2011 (build 094)

  1. Various minor bug fixes

  2. Standard Reports: Added new 'Booking Report 2'

  3. Standard Reports: New tab 'Export other' which currently has an option to export guest contact details to Microsoft Excel

  4. Included download for .NET Framework 3.5 if not already installed

  5. Owner Account Balances Report: Now shows the minimum account balance and the amount due by the owner or to the owner. If the amount due by owner is greater than the minimum account balance then the amount due is displayed in red. If the amount due by owner is less than or equal the minimum account balance then the amount due is displayed in green. If no money is due from the owner then the amount is displayed in black.
  6. Standard Reports: New 'Occupied Properties' report to show properties occupied on a specific date



 

November 09, 2011 - version 2011 (build 087)

  1. Credit Card Payments: If you are configured for live payments, you can now flag payments as approved without taking an actual payment. This is useful if you had to process the payment outside of Ciirus on your virtual terminal

  2. Total Booking Summary: Can now set total to zero. Doing this makes rental, pool, clean and booking fee = zero. Extras are at their stated price

  3. Added new system wide category 'Owner Staying'

  4. Rate Sets: Can now specify a set as tax inclusive, which will be taken in to account when quoting

  5. Bookings Manager: Booking ID now appears on the Booking Detail report

  6. Quotes Manager: If you are configured for Supersite agents, you can now run a quote using agent rates

  7. Bookings Manager: If you are configured for Supersite agents, you can now add a booking assigned to an agent, which defaults to their allocated rates

  8. Quotes Manager: You can quote with any rate set you have defined in your system (i.e. override the default rate set assigned to the property)

 

October 28, 2011 - version 2011 (build 085)

  1. Website: Get Quote now shows date in shorter format

  2. Standard Reports: Added 'export' button to export to Excel on reports where they were previously merging rows

  3. Website Settings: Can now set Featured Properties

  4. Website Settings: On Details page can now incldue the [key] token to show the key (legend) for that property

  5. Owner Edition: Owners now have an 'Advanced Settings' menu which is a subset of the MC menu. This has 'Booking Schedule', 'Contacts' and 'Templates'

  6. Bookings Manager: Owners can now send Guest Confirmation emails from a custom template

  7. Misc Bug fixes


 

October 26, 2011 - version 2011 (build 083)

  1. Templates: New Guest / Owner confirmation tokens available for Arrival / Departure Time, Guest Email and Guest Telephone [arrivaltime], [departuretime], [guestemail] and [guesttelephone]

  2. Total Booking Summary: Fixed bug affecting a few users where the 'Set Total' button would not always save the calculated total

  3. Bookings Manager: Fix bug where adding new Blacked Out Dates did not refresh the screen

  4. Quote Settings: Fixed bug where the total tax figure sometimes showed as Zero rather than actual total. This was cosmetic only - the correct value was used for tax calculations


 

October 25, 2011 - version 2011 (build 082)

  1. Bookings Manager: Fixed bug whereby sometimes the owner rates were showing even when MC switch off the visibility

  2. Web Design: Ability for Ciirus to add completely customizable / new style date picker

  3. Web Design: Ability to customize the search grid data row

  4. MC Commissions: You can now specify MC Commission globally, per property or specific to a booking


    Bookings Manager: Rates used to be stored as a single total including tax, extras etc. Pricing is now broken down in to component parts (rental, booking fee, cleaning fee, pool heat, extras) and individual items can be specified as taxable or not for each of up to 3 tax types. New 'Total Booking Summary' button on various screens will bring up these pricing details
  5. Bookings Manager: Guest Payments have now been moved in to the new screen as above

  6. Bookings Manager: Pool Heat has now been moved in to the new screen as above

  7. Bookings Manager: MC/Owner Amount and Agent amount now moved to the new screen as above

  8. Web Design: Added advanced setting to switch off all headers

  9. Web Design: Ciirus can now customize the top menu via HTML

  10. Newsletters / Templates: Can now customize your own Quote Template
  11. Default Cleaner - can now set on a per-property basis (and moved the global default out of contacts in to MC General Settings)

  12. Bill Payments and Assets: Can now clear the invoice batch (before processing) if you decide to start over

  13. MC Specific property details. Can now see and edit the date the property was added

  14. Extras: Can now specify items to be hidden from online booking shopping Cart. This is so MCs can enter items such as Excess Trash removal, Wire transfer fees etc that are added by MC only, at a later date

  15. Bookings Manager: Can now create user-defined templates for Owner and Guest confirmations. When you send a confirmation you can choose the template you would like to use.

  16. Bookings Manager: Important actions are now automatically recorded. You can add your own notes to the history

  17. Bookings Manager: You can configure how to calculate the Owner amount. By default the owner amount includes taxes etc, but you can now set to only send the net owner amount (after tax etc) to the owner

  18. Bookings Manager: Now defaults to only show more recent and future bookings. You can specify the date if you wish to view older bookings. There is now a refresh button in the lower tool bar.

  19. Quick Quote: Fixed bug related to users in a time zone ahead of EST. On occasion the time difference would cause the requested dates to go back by 1 day.
  20. Description Sets: Can now set a 'Search Grid Overview' which is a small summary description of the property that can be added to a custom designed search grid (configurable by Ciirus)

  21. Saved Quotes: Re-designed the saved quotes screen, and allow editing of quote details (extras, pricing etc) and MC commission rates before turning in to a booking. New pop-up menu when you right-click a quote

  22. Saved Quotes: Can now specify how long a quote is valid for

  23. Bookings Manager: New pop-up menu when you right-click with commonly used functions.

  24. Bookings List: Can now view rate and extras details against bookings

  25. Bookings List: New pop-up menu when you right-click with commonly used functions

  26. Saved Quotes: Can now create user defined quote types (such as quoted by MC, Quoted by Guest, Needs follow up etc

  27. Include Imported Booking Reference for users that have migrated from other systems. This allows viewing and searching by the old style reference on existing bookings

  28. Include supplier booking reference number in bookings list and Bookings Manager

  29. Bookings Manager: When adding a new booking, the start date defalts to the end date of the currently selected booking, saving some date navigation to select the correct time period

  30. Bookings List: On new right-click context menu, option to 'Show Booking in Bookings Manager'

  31. Website Settings: Can now specify where the key appears on the Search Grid (top, bottom, both, none)

  32. When an owner logs on, goes straight to the Bookings Manager screen

  33. The main Application window title (where the user and version is displayed) has been rearranged to show the username at the start. This makes it easy to identify the correct Window in the Task Bar when switching between different users

  34. Get Quote: Re-designed screen layout to make it easier to read particularly on smaller monitors

  35. Get Quote: Can now specify that properties are not 'Quotable' within Ciirus

  36. Get Quote: Can now choose to display a quote for 'All Properties' or just the currently selected property. Can also choose whether to quote on just specific size of property (by bedrooms), or all sizes

  37. Bookings Manager: When sending a guest confirmation, can now include Lock Box Code, Alarm Code and Gate Code on the email. This is configured in the new template for the confirmations (within Newsletters and Templates)

  38. Extras: Can now specify for each item whether it is available for your owners to add to their own bookings

  39. Added new 'Private Comments' in the Bookings Manager 'More Info' tab. This allows MC or Owner to add comments to a booking that are only visible on that screen, and will not be displayed on any of the reports

  40. Schedule / Reminders: Can now view the print mode list prior to printing, in order to re-size columns and group as you like

  41. Bookings Manager: Can now specify Arrival and Departure Information (flight detials, where guest needs directing from etc). This can be displayed on the owner and guest confirmations

  42. Bookings Manager: Guest name and dates are now editable on the General Details panel (rather than the Grid)

  43. Cleaning Schedule: Now has next guest Lock Box Code. You can optionally add this to your custom cleaning report, if you have your cleaners set the code for the next guest

  44. Bill Payments and Assets: Fix default 'Statement Date' so it now defaults to current date rather than a past date.

  45. Cleaning Schedule: Can now include 'Clean Cost' for each clean (i.e. the amount your cleaning company charges you for the clean)

  46. Extras: Can now add negative amounts when defining extras, which can be used for standard ad-hoc discounts (such as -$5 per day, $100 total for the booking etc)

  47. Pool Heat On/Off report

-- View Video Tutorial for this Release --

 

 

August 1, 2011 - version 2011 (build 057)

  1. Major Upgrade Starting August 2, 2011
  2. QuickBooks Compatibility Improved
  3. Dynamic Pricing (stage one)
  4. Additional Reservations Report
  5. Owner Account Update
  6. Booking g fee
  7. Packlate Integration Complete and a Success
  8. Currency conversion button for online edition
  9. SecureTrack Update

--

1) Major Upgrade Starting August 2, 2011

Update to the way we store rates against reservations

Currently rates are stored against a reservation as a grand total only.

When a quote is made, the component parts are itemized, however only the total amount is stored against the reservation.

This new update will store the base rental rate, cleaning/housekeeping charge, pool heat (if applicable), booking fees and the charges for any other optional extras.

Each of the above will be itemized and can be set as taxable or not. Individual costs of the booked extras will be editable then the new overall total recalculated based on tax settings.

This will improve the accuracy of the tax calculations and allow us to show the breakdown of the booking charges on the guest confirmations etc.

The above affects so many integral parts of the software hence an overall estimated time of 6 weeks to completion.

Once this has been done we can work on other much requested improvements such as storing quotes that can then be modified and turned in to bookings once a guest confirms, and many other new features.

We will recommence routine requests and enhancements after the above work is complete.

--

2) QuickBooks Compatibility Improved:

QuickBooks Exports from the following screen:

Management Company > Reporting > QuickBooks Exports

--

3) Dynamic Pricing (stage one):

Over the next few months we are adding Dynamic pricing features to Ciirus. This will enable discounts based on predefined rules. The first feature is available now. This feature can discount a percentage based on number of days booked. The feature is available from the following Screen:

Quotes Manager > Quote Settings > Short stays / Cleaning / Other (tab) > Discount

--

4) Additional Reservations Report:

Added new report to show bookings between specified dates and highlights those where a balance is owing beyond the due date:

Management Company > Reporting > Bookings / Payment Summary

--

5) Owner Account Update:

When leaving the owner account to another screen, when returning to the owner account retains the month previous selected within the current session

--

6) Booking Fee:

Can now add a booking fee. This can be either a flat fee or  a percentage of total pre tax amount:

Quotes Manager > Quote Settings > Short stays / Cleaning / Other (tab) > Booking Fee

--

7) Packlate Integration Complete and a Success:

Over the past six months we have been working closely with www.PackLate.com to provide you with a unique real-time reservation service that enables management companies to specify a Floor Rate (net rate) from the Ciirus rates section for each property. The rates, availability, images for your selected properties are made available to over 4000 travel agents worldwide. Not only does this service allow you to specify the rate, it also pays you in advance.

The travel agents are able to book your properties in real-time. When a reservation is made, Ciirus updates availability, schedules the clean and all other features, as if the booking had been entered manually or booked from your web site.

The next stage is to make the service available to companies based outside the USA. We have been in communication with Steve Caron from Packlate, he has advised us that we may have the global service active by the end of the year.

The USA service is now all up and running with reservations made on a daily basis. Let us know if you would like to add some of your properties to this unique service.

--

8) Currency conversion button for online edition:

A currency conversion button is now available for the online edition. The button is located at top right of the online edition window

--

9) SecureTrack Update:

An MC with SecureTrack can now prevent staff from seeing the owner/MC amount against a booking, so they just see the total guest payment.

 


 

July 19, 2011 - version 2011 (build 051)

Multi-Currency

Two multi-currency features added to Ciirus

1) by 7/22/2011 Ciirus hosted websites will display a currency selector menu located on the top right of the web sites. Your website visitors can view prices in local currencies. The currencies are updated every 12 hours. This is only an indicator of the cost. Actual payment is still made in the currency that the property have been set.

To enable this feature the default currency must be set and 'Show currency drop-down on website' turned on from:

Website and Marketing > General Settings > Currencies > Select Default Currency from Drop Down

Website and Marketing > General Settings > Currencies > Make Default

2) A quick currency converter is now available in Ciirus (Windows edition). The currency converter icon is displayed at the very top left of the Ciirus control panel. The currencies are updated every 12 hours.

Other new features for version 2011 (build 051):

  • Owner account report - suppressed blank page at end of print-out which sometimes appeared
  • Owner accounts - option to print all statements for selected month/year with the click of a button
  • Website Images - Increased upload image limit to 50 (was 40) per property
  • Property Descriptions: Renamed 'edit' button to 'Title / Bullets'
  • Guest Confirmation: Include property type (villa, condo etc)
  • Website: Option to open the 3 customized top menus in a new browser window
  • Cleaning: Can now charge hourly rather than based on number of bedrooms
  • Cleaning: If you do not set a default clean price for a particular property size then the 'Clean to owner account' function will still list the clean, but with a zero default rate (highlighted in red)
  • Cleaning: When processing to owner account, if a cleaning charge is set to 0 then this will be highlighted in red
  • Guest confirmation: Removed the incorrect 'Tax %'
  • Website Enquiries: Can now specify an alternative email address to receive inquiries
  • Credit card payments: If you cancel a booking then any pending security deposits for that booking will now be cancelled from the credit card screen
  • Quotes: In Quote Settings you can now specify a discount % if booking duration is > x days. This is on a per-property basis.
  • Contacts: Added second email address field
  • Increased space for Management Company address at top of various reports and reduced font size to prevent long company names from wrapping
  • Fixed 'Balance Due by' date issue on the Guest Confirmation. It now only shows if there is a balance due, and if overdue then shows as 'Due now'
  • Fixed bug where newly added work orders were added as 'in progress' rather than 'pending'
  • Management Companies can now optionally allow Owners to see the Owner Rate against Management Company bookings

 


 

July 07, 2011 - version 2011 (build 045)

  • New property templates available
  • Bookings Manager: Date Added now editable
  • Owners: can no longer add or delete a property
  • Check printing: include vertical offset to move printing down
  • Check printing: Now prints address on check
  • Check printing: Allow longer memo text
  • Check printing: Removed error popup saying printable area outside margin
  • Dashboard: Fixed occasional dashboard loading problem
  • Owner Telephone numbers: Added 3 additional fields for Telephone numbers in Owner details
  • In certain cases Ciirus can process credits cards on your behalf
  • Online edition: Fixed bug where some owners could not log on
  • Work Orders: When you add a new work order it now takes you to that work order (it used to leave you on the previous one then you had to find the new one)
  • Work Orders: When you select a contact, it immediately enables the ‘Email’ option
  • Work Orders: If you send an email before saving the work order, it used to come up with an invalid email error. This now works
  • Work Orders: Allow decimals in the 'Work order time taken' field
  • Work Orders: Prevent owners from deleting or changing dates. Owners can now only edit the owner comments
  • Bill Payments: Allow upload of PDF invoices
  • Manage Owners: Improved the layout of the 'Manage Owners' page
  • Remote websites: Changed layout of the 'Embed HTML Codes' page
  • Web sites: Top menu can now be positioned above the Flash banner
  • Property Features: Several new property feature (icons)
  • Edit Rates: Monthly rates

 


 

June 22, 2011 - version 2011 (build 044)

  • Bookings Manager: Date Added now editable
  • Owners can no longer add or delete a property. The Property Manager now has to do this
  • Check printing, include vertical offset to move printing down
  • Check printing: Now prints address on check
  • Check printing: Allow longer memo text
  • Check printing: Removed error popup saying printable area outside margin
  • Fixed occasional dashboard loading problem
  • Added Telephone 2,3 and 4 for in Owner details
  • Various CRS improvements

 


 

May 20, 2011 - version 2011 (build 035)

  • Supports new Payment Gateway
  • Communications Module Tab (beta of new upcoming module)
  • New 'Booked Extras' report under standard reports
  • Property Comments Box in MC Specific Details
  • Misc minor enhancements

 

April 29, 2011 - version 2011 (build 030)

  • Distribution Module Released
  • Seprate description sets for MC and homeowners
  • Minor bug fixes

 

April 21, 2011 - version 2011 (build 026)

  • Create multiple description sets for each property
  • Homeowner now has independent descriptions to management company
  • Description can be assigned to Distribution Module sub accounts (feature not yet active)

 

April 18, 2011 - version 2011 (build 023)

  • Property List Panel (dockable) showing list of properties
  • Property Count
  • Works Order Screen - Can filter by multiple properties by selecting from check-listbox
  • Descriptions disabled whilst we work on the Distribution Module

 

March 14, 2011 - version 2011 (build 019)

  • Additional property features icons added. The web site icon index will only display relavent icons
  • Right-click context menu in the bookings manager and bookings list
  • Ability to move a booking across dates and properties at the same time from the booking scheduler

 


 

March 07, 2011 - version 2011 (build 016)

  • Final Integration with over 4000 Travel Agents Worldwide
  • Various fixes

 


 

March 03, 2011 - version 2011 (build 015)

  • Integration with over 4000 Travel Agents Worldwide
  • Better integration with the First Data network
  • Multiple lock box codes: cleaner codes, pest control codes, maintenance codes and emergency lock box code
  • The secure payment web page now takes City and State/Province

 


 

February 23, 2011 - version 2011 (build 012)

  • Accept CRS Direct Agent Bookings
  • Added a third Tax option for states and counties that require 3 taxes
  • Taxes can be specifically labeled
  • Added sales tax id field
  • Added "arrival/departure" information field

 


 

February 15, 2011 - version 2011 (build 011)

  • Added extra option when printing the Works Order summary (to group by property)

 


 

February 03, 2011 - version 2011 (build 009)

  • Quote will only show available properties
  • Assign owner account category to a works order
  • Can now use 2 decimal places when entering a new booking in bookings manager (used to only allow a whole figure)

 


 

January 21, 2011 - version 2011 (build 008)

  • Updated web site editor
  • Can specify and display Daily rates
  • Can specify minimum days rental for any period
  • Added floor rate feature for up coming agent and retail bookings
  • Printed PDF documentation available (see top right of this web page)
 
Documentation Downloads
 
Report Writer (pdf)
Bookings Manager (pdf)
Management Company (pdf)
Quote Settings (pdf)
SecureTrack (pdf)
User Account (pdf)
Web site & Marketing (pdf)

 


 

January 18, 2011 - version 2011 (build 007)

New Owner Account Global Summary reports
Various bug fixes

2011.006
Various Bug fixes

2011.005
Fixes problems on Turkish PCs
Can now set Property Type (Villa, Town House, Condo etc)

 


January 10, 2011 - version 2011 (build 003)

Overdrawn Accounts

The Overdrawn Owner Accounts dashboard panel, you can group the owners, so if for example an owner has 2 properties and one is overdrawn and one is in credit, then it shows the sum for the owner. This can be selected using the tick box at the bottom-right of the dashboard.

 


January 06, 2011 - version 2011 (build 002)

Bookings Manager

defaults the booking manager to the next booking, and collapses previous years to keep the list looking shorter

 


 

January 04, 2011 - version 2011 (build 001)

30 skins added

30 new skins have been added to the Windows edition. You can change the look and feel of the Windows edition from the skins menu located at the bottom left of your screen.

Property map

The property map will display the location of your properties in any of the following modes map, satellite, and terrain. The property map feature is located in the user account menu. Clicking on the property in the map will display the property image of property details in a pop-up window.

Note: In order for a property to be displayed go to:

Property Details > Property Name / Location' then ensure the correct postal address is entered and press the 'Auto' button.

Bookings manager update

When entering the bookings manager screen, the selected property will always display the current booking.

Search Grid

The search grids can now be added to external web sites.

E-mail templates

E-mail templates for card payments can now be customized: management company > credit card processing > E-mail templates

New version numbering

Each new version update will now contain the year and build number, for example this release is: 2011 (build 001)

 


December 14, 2010 - version 2.641

Custom Logo Branding

You can now display you logo to replace the Ciirus logo in the top right of your screens for Windows Edition and Web Edition (to be released this week). To enable this feature, you must send us your logo for reformatting and uploading.

CTRL F

Ctrl F for searching on Grids

Quotes Manager

Faster Quotes Manager

fixes the problem where the date bands were not updating when you choose a different rate set.

SecureTrack

Price reduced to $9.99 per month

 


November 27, 2010 - version 2.631

SecureTrack (Optional)

What is SecureTrack

SecureTrack is an optional service for Ciirus Property Manager that allows restricted multiple staff and vendor access to your Ciirus Property Manager account. Updates and changes made by the administrator, a member of staff, a vendors and homeowners are tracked, recorded and stored for up to two years. The history can be recalled, filtered and viewed by the administrator (the account owner).

SecureTrack comprises of two modules:

1) Access Control:

The Account Access Control feature allows the system administrator to restrict access to selected screens on a per user basis. For example the administrator could restrict access for the reservation staff to the bookings schedule, bookings list and bookings manager screens only. All other screens would be disabled for this user.
Example situations where you might use Access control include:

Example of Viewable Screens:

* Admin - All Screens
* Reservation staff - Bookings Manager, Bookings List, Bookings Schedule, Cleaning Schedule, Booking Agents
* Accountant Owner - accounts, Reporting, Bill Payments & Assets, Credit Card Processing, Tax reports
* Work order dispatch - Work orders, inventories
* Marketing - Newsletters & Templates, Web Analytics, Home page, Property sort order
* Web Developers - Web Site & Marketing, Property details
* SEO developers - Search Engine Optimization, Web Analytics
* Home Owners - Home owners have a separate online login. Main menus can be enabled and disabled by the administrator

2) User Change Tracking:

The User Change Tracking Features Overview:

User Change Tracking allows the system administrators to track changes made to records by each member of staff and the home owner. The records are maintained for up to 2 years.

Tracked changes include the following:

  • Inserts: New records added
  • Updates: Records that have been updated
  • Deletes: Records that have been deleted

For each updated record the system will display:

  • The status of the record (either Insert, Update or Delete)
  • The user that updated the record 
  • The time and date the record was updated
  • The data that was updated
  • Track system login access
  • Who accessed the system 
  • The location (IP address) used 
  • The time and date 
  • The edition and version of the application that was used to access the account

New Web Page HTML editor


We have installed an updated web site HTML editor. The new editor has an embedded HTML view. The performance of the new editor has improved. Better handling of fonts.

Improved Performance Loading


The menus now load faster. The way the modules are loaded has been improved. Just to reminder, you can view when a module loads from the blue bar at the bottom of the screen.

Booking Category update

Can now set booking category for online bookings

Bookings list 'Date Added'

Can now add 'Date Added' column to the Bookings List

Second currency being removed in the owner edition

The homeowner edition will no longer have the second currency option. This decreases the performance when running online quotes and is rarely used. We are phasing this out over the next 4 weeks.


November 06, 2010 - version 2.625

Shopping Cart Feature is Live

Your Ciirus online booking system has an integrated shopping cart. Your guests can purchase additional items that you make available, directly from your web site. The items can be purchased at the time of booking the property.

Quotes Manager > Cart Settings

Home Owner Login Screen Locks

You can now optionally disable any of the following screen from your home owner login screens:
Web site Manager, Property details, Bookings Manager, Quotes Manager

Management Company > Manage Owners

Print feature added for Booking Details Report

Bookings Manager > Print

Unlimited Domain Names

You can point unlimited domain names to your web site:

Web site and marketing > Domain Name

Online Edition Updated

The Online Edition has a number of updates including:

* Add and Save booking at the top of the screen
* Only dates and name now appear for management company bookings

The CRS (Ciirus reservation Services) telephone number change

CRS number has changed to +1 (407) 557-8543

Transaction audit reports and admin screen locking and multi admin logins

We are currently developing the following optional feature:

* Multiple staff logins. A separate login for each staff member
* Screen locking: disable selected screens from staff members
* Audit Reporting: The system will log user, time and certain changes made by staff members

Charge added to work order summary list report

The charge for a work order can now be viewed from the work order summary list report

Property Plus Data imports improved

Additional import routines have now been added for clients transferring to Ciirus software from Property Plus

 

 

October 20, 2010 - version 2.623

  • Batch check printing: Separate sheet with check details
  • Dashboard: Added overdrawn Owner Accounts
  • Web / Property Images: Can now upload PNG as well as JPG
  • Schedule A report: no longer cuts off owner name
  • Cleaning Report: Comments added to default cleaning reports

 


October 03, 2010 - version 2.621

  • New Property Features & Icons
  • Update web grid for property search which also shows the new property features as defined above.
  • Sales Tax Report

September 25, 2010 - version 2.617

  • Saved Quote Update
    - Ability to create a new booking from a saved quote

September 22, 2010 - version 2.616

  • New standard reports
    • Owner month end report
    • Current account balance Report
  • Batch Invoice Update
    • Current day owner balance displayed against property on add invoice batch
  • Bookings Manager Update
    • Improved 'Create Booking' input form
    • When adding a new booking, new icon to auto-calculate rate based on dates

August 27, 2010 - version 2.6

  • Ciirus Reservation Services
    - Confirmed bookings available for your properties
  • New standard reports
    • Expected Arrivals Report
    • Departures Report
    • Payments due / overdue
    • Refunds Due
    • Free / Available Properties
  • Sales / Tourist Tax
    • Tourist Tax (Schedule A) Reporting
    • Option to base reports on either arrival or departure data
  • Booking Manager
    • Email Guest / Owner Confirmations
    • Send payments to owner account
    • View / print availability calendar (available in owner’s version too)
    • Flag a booking as early check-in as well as late check-out
  • Newsletters / Templates
  • Owner Accounts: Email Owner Account to Owner
  • Booking Schedule: Option to highlight selected date and start/end dates on selected booking
  • Work Orders:
    - Improved report
    - send work orders to cell phone (email)
  • Bill Payments: Option to include Invoice # or Account # on printed check
  • Set default % commission to take when an MC booking is added, and option to take commission based on gross or net income
  • Set default check-in and check-out times

July 16, 2010 - version 2.571

  • Batch invoicing
  • Email works order to assigned contact
  • Extra filters on Bookings Scheduler
  • Can specify date range and filters on Bookings List Screen

July 9, 2010 - version 2.562

  • Drag and drop the bookings in the scheduler. When you do it adjusts the cleans, and adds a comment to the booking.

July 8, 2010 - version 2.56

  • Faster application start-up time
  • 'Escrow Accounts / Statements' now renamed to 'Owner Accounts / Statement'
  • Improved Owner Account print-outs (monthly and annual)
    - Can add your own logo
    - Includes owner name and address
    - Can add custom header / footer text
  • New 'Quick Property Setup' option  to quickly make changes to multiple properties
  • Can now specify the sort order that properties appear on your web site
  • Can now add 'black out' dates to a property (e.g. when work being carried out so cannot take a booking)
  • Works Orders:
    - you can now record vehicle mileage and time taken against a works order
    - You can allocate works orders to your staff members or other contacts
    - You can specify whether a works order should be hidden from the owner
    - You can print a works order sheet
  • Can re-order the menu items on the left hand menu using drag-and-drop, so you can move commonly used items to the top

June 28, 2010 - version 2.55

  • Property Plus Data can now be imported
  • Booking Categories:
    -Can now create an unlimited number of booking categories, and assign bookings to these categories
    - You can assign a background and text color to the categories you create. This will show on the various booking screens and cleaning schedules
    - Each category can be defined as an owner booking or mc booking
    - Each category can optionally be set as tax exempt
    - You can choose a default category to assign to new bookings to depending on whether the booking is an MC Booking, Owner
  • Booking or Tour Operator Booking Can now include ‘Checkout time’ for late checkouts
  • The storing of logon password on the initial logon screen is now optional to increase security
  • Management Companies can now choose whether to allow their owners to modify the property descriptions and photos that are displayed online
  • Improved formatting of tax reports (and takes in to account if a booking is tax exempt)
  • The Bill Payments screen now allows grouping by Check# and can show invoices that were paid on each check. This makes it easier to reconcile with bank statement


May 27, 2010 - version 2.54

  • Unlimited Custom Web Pages
  • Updated web menus
  • Lock box, alarm, gate codes

April 27, 2010 - version 2.53

  • The credit card processing features have been updated
  • Live payments can now be taken (currently for FirstData merchant users only - others on request)
  • The credit card processing screen displays RED = anything that requires processing, GREEN = Processed, ITALICS = Security Deposit
  • Enter a guest payment to a booking option and enter a payment to the owner account option
  • The new credit card link in the Bookings Manager allows you to select a payment type and define the amount to be charged. If left blank the guest can enter the amount.
  • You can now launch multiple copies of property manager. This can be use full if you operate multiple management companies
  • The Dashboard item highlight colours have been updated
  • The selected web site menu buttons can now be not visible. The pages still exist if you directly link to them but the selected buttons will not appear in the menu. You can rename your web site buttons. Useful for non English web sites. see Web Site & Marketing > General Settings

March 23, 2010 - version 2.52

  • Booking Agent Logon
  • Owners can no longer modify a Management Company booking
  • Owners can no longer see the rate against Management Company bookings
  • Can now specify a minimum length of stay for online bookings
  • Dashboard print option
  • Balance due now shown against bookings on the payments tab
  • Consolidated the Management Company 'Online Bookings' settings in to the general Quote Settings
  • Logon screen now has option to logon as demo account (Floriwood)
  • Can now flag a property as not requiring a clean (e.g. for properties that an Management Company obtains bookings for but does not manage)
  • On user websites, top menu now in HTML rather than flash to allow easier future customization and increase performance
  • 'Property Name' setting has been moved from 'MC Specific Details' menu to the 'Property Details' menu

Feb 24, 2010 - version 2.51 -Information channel - Annoucements panel - Web enquiry emails - Save quotes - Community video tours (free) - Multi invoice check - show canncelled bookings - party size - arrival time - late check out - type of clean option for mid and end of stay - print bookings summary - web site search property by date. For full details and how to click here
Jan 28, 2010 - version 2.49 - Analytics Marketing Tool- Color Coded Bookings
Jan 19, 2010 - version 2.48 -Duplicate Requirements bug fixed - Add / Update card used for monthly payments
Jan 12, 2010 - version 2.47 - Quick quote panel added - Add new owner and property from more menus and logon panel
Dec 20, 2009 - version 2.463 - Report Writer update - Rate Band Sets update - Rearranged Menus
Dec 14, 2009 - version 2.46 - Report Writer update - Rate Band Sets - Bill Payments
Dec 04, 2009 - version 2.45 - Full Report Writer with reports
Nov 18, 2009 - version 2.41 - Check printing - invoice scanning - assets register
Nov 07, 2009 - version 2.38 - Unlimited customized details in MC properties screen
Nov 03, 2009 - version 2.37 - Dashboard customization - set view days ahead
Nov 01, 2009 - version 2.36 - Dashboard feature on startup - Disable button for homepage grid for one property
Oct 24, 2009 - version 2.35 - select sales tax dates - updated cleaning reports
Oct 22, 2009 - version 2.34 - Gate code, minor bug fixes, adjustable height help tips, preview and quote buttons in the quick-menu bar
Oct 08, 2009 - version 2.33 - Added Online Reservation - minor bug fixes
Sept 25, 2009 - version 2.32 - Added bookings lists
Sept 17, 2009 - version 2.31 - Minor fixes to updated cleans now saving correctly
Sept 03, 2009 - version 2.30 - Interface color updates
August 31, 2009 - version 2.28 - Added functions to support upcoming MC edition
August 17, 2009 - version 2.27 - Escrow reports added
August 14, 2009 - version 2.25 - Added functions to support upcoming MC edition
July 31, 2009 - version 2.22 - Bookings button error on some PC's fixed
July 20, 2009 - version 2.20 - Time zone error fixed
July 16, 2009 - version 2.19 - Updated integrated online quotes panel - updated buttons for add/delete quotes
July 02, 2009 - version 2.18 - New Features: view sales and tourist tax reports and future bookings reports
June 24, 2009 - version 2.17 - Image gallery feature added
June 23, 2009 - version 2.16 - bookings bug fixed - added home automation feature
May 28, 2009 - minor update - Add new property bug fixed - Sign In screen now displays time last signed in
May 25, 2009 - minor update - installer issue fixed
May 23, 2009 - Version 2.0 released
 

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