January 24, 2012 - version 2012 (build 005)

1. Work Orders: Check box to flag a work order as 'No Charge'. This provides a useful cross check in the event you did not intend to leave a zero owner charge against a work order.
   
   
2. Uploaded Image Viewer in preparation for launch of iPhone app which has the ability to upload images from the camera.
   
   

January 10, 2012 - version 2012 (build 002)

1. Guest Templates: [numguests] token now counts based on the guest list entered, or if no list then uses the 'Adults / Children' fields in the Party Size section
   
   
2. Manage Owners: You can now override the default setting per owner to allow owners to see the owner amount on Management Company bookings
   
   

January 02, 2012 - version 2012 (build 001)

1. Quotes Manager Bug Fix
   

December 31, 2011 - version 2011 (build 109)

1. Fixed bug where sometimes Application would start minimized and then unable to restore screen
   
   
2. Added Standard Report: Booking Details (for export only)
   
   
3. Fixed bug adding / deleting blog categories
   
   
   

December 14, 2011 - version 2011 (build 104)

1. Websites: Can now add a user name and password to prevent public access. When you try to access any page, you will be prompted to log on first. The user name and password is set by you and is different to your Ciirus user name and password.
   
   
2. SuperSites: MC's can now create new SuperSite agent accounts within Property Manager.
   
   
3. Payment Gateways supported:
   
   
   1. PayPal
   2. RealEx payment gateway (UK and most of Europe)
   3. BeanStream gateway (Canada)
      
      
4. Split screen view for Bookings List and Cleaning Schedule
   (The splits the grid so you can scroll the top and bottom separately)
   
   Usage: right-click on the grid header and choose "split"
   
   
   

December 7, 2011 - version 2011 (build 099)

1. The newsletters/templates page now shows only the list of available templates
   
   
2. Newsletters and Templates added Edit button
   
   
3. Module loading message
   
   
4. .NET installer
   
   

December 4, 2011 - version 2011 (build 097)

1. Added various "Please Wait" popup windows on lengthy operations
   
   
2. Booking List and Cleaning Schedule can now split the grid vertically
   
   
3. Guest Confirmation Templates: Can now include [ccpaymentlink] token to give link to the secure payment page
   
   
4. Online Booker: Can now define text displayed on final page (where guest is prompted to make payment)
   
   
5. Online Booker: Can now choose a guest confirmation email template to send to a guest on completion of their online booking
   
   

November 24, 2011 - version 2011 (build 094)

1. Various minor bug fixes
   
   
2. Standard Reports: Added new 'Booking Report 2'
   
   
3. Standard Reports: New tab 'Export other' which currently has an option to export guest contact details to Microsoft Excel
   
   
4. Included download for .NET Framework 3.5 if not already installed
   
   
5. Owner Account Balances Report: Now shows the minimum account balance and the amount due by the owner or to the owner. If the amount due by owner is greater than the minimum account balance then the amount due is displayed in red. If the amount due by owner is less than or equal the minimum account balance then the amount due is displayed in green. If no money is due from the owner then the amount is displayed in black.
6. Standard Reports: New 'Occupied Properties' report to show properties occupied on a specific date
   
   
   

November 09, 2011 - version 2011 (build 087)

1. Credit Card Payments: If you are configured for live payments, you can now flag payments as approved without taking an actual payment. This is useful if you had to process the payment outside of Ciirus on your virtual terminal
   
   
2. Total Booking Summary: Can now set total to zero. Doing this makes rental, pool, clean and booking fee = zero. Extras are at their stated price
   
   
3. Added new system wide category 'Owner Staying'
   
   
4. Rate Sets: Can now specify a set as tax inclusive, which will be taken in to account when quoting
   
   
5. Bookings Manager: Booking ID now appears on the Booking Detail report
   
   
6. Quotes Manager: If you are configured for Supersite agents, you can now run a quote using agent rates
   
   
7. Bookings Manager: If you are configured for Supersite agents, you can now add a booking assigned to an agent, which defaults to their allocated rates
   
   
8. Quotes Manager: You can quote with any rate set you have defined in your system (i.e. override the default rate set assigned to the property)
   

October 28, 2011 - version 2011 (build 085)

1. Website: Get Quote now shows date in shorter format
   
   
2. Standard Reports: Added 'export' button to export to Excel on reports where they were previously merging rows
   
   
3. Website Settings: Can now set Featured Properties
   
   
4. Website Settings: On Details page can now incldue the [key] token to show the key (legend) for that property
   
   
5. Owner Edition: Owners now have an 'Advanced Settings' menu which is a subset of the MC menu. This has 'Booking Schedule', 'Contacts' and 'Templates'
   
   
6. Bookings Manager: Owners can now send Guest Confirmation emails from a custom template
   
   
7. Misc Bug fixes
   
   

October 26, 2011 - version 2011 (build 083)

1. Templates: New Guest / Owner confirmation tokens available for Arrival / Departure Time, Guest Email and Guest Telephone [arrivaltime], [departuretime], [guestemail] and [guesttelephone]
   
   
2. Total Booking Summary: Fixed bug affecting a few users where the 'Set Total' button would not always save the calculated total
   
   
3. Bookings Manager: Fix bug where adding new Blacked Out Dates did not refresh the screen
   
   
4. Quote Settings: Fixed bug where the total tax figure sometimes showed as Zero rather than actual total. This was cosmetic only - the correct value was used for tax calculations
   
   

October 25, 2011 - version 2011 (build 082)

1. Bookings Manager: Fixed bug whereby sometimes the owner rates were showing even when MC switch off the visibility
   
   
2. Web Design: Ability for Ciirus to add completely customizable / new style date picker
   
   
3. Web Design: Ability to customize the search grid data row
   
   
4. MC Commissions: You can now specify MC Commission globally, per property or specific to a booking
   
   
   Bookings Manager: Rates used to be stored as a single total including tax, extras etc. Pricing is now broken down in to component parts (rental, booking fee, cleaning fee, pool heat, extras) and individual items can be specified as taxable or not for each of up to 3 tax types. New 'Total Booking Summary' button on various screens will bring up these pricing details
5. Bookings Manager: Guest Payments have now been moved in to the new screen as above
   
   
6. Bookings Manager: Pool Heat has now been moved in to the new screen as above
   
   
7. Bookings Manager: MC/Owner Amount and Agent amount now moved to the new screen as above
   
   
8. Web Design: Added advanced setting to switch off all headers
   
   
9. Web Design: Ciirus can now customize the top menu via HTML
   
   
10. Newsletters / Templates: Can now customize your own Quote Template
11. Default Cleaner - can now set on a per-property basis (and moved the global default out of contacts in to MC General Settings)
    
    
12. Bill Payments and Assets: Can now clear the invoice batch (before processing) if you decide to start over
    
    
13. MC Specific property details. Can now see and edit the date the property was added
    
    
14. Extras: Can now specify items to be hidden from online booking shopping Cart. This is so MCs can enter items such as Excess Trash removal, Wire transfer fees etc that are added by MC only, at a later date
    
    
15. Bookings Manager: Can now create user-defined templates for Owner and Guest confirmations. When you send a confirmation you can choose the template you would like to use.
    
    
16. Bookings Manager: Important actions are now automatically recorded. You can add your own notes to the history
    
    
17. Bookings Manager: You can configure how to calculate the Owner amount. By default the owner amount includes taxes etc, but you can now set to only send the net owner amount (after tax etc) to the owner
    
    
18. Bookings Manager: Now defaults to only show more recent and future bookings. You can specify the date if you wish to view older bookings. There is now a refresh button in the lower tool bar.
    
    
19. Quick Quote: Fixed bug related to users in a time zone ahead of EST. On occasion the time difference would cause the requested dates to go back by 1 day.
20. Description Sets: Can now set a 'Search Grid Overview' which is a small summary description of the property that can be added to a custom designed search grid (configurable by Ciirus)
    
    
21. Saved Quotes: Re-designed the saved quotes screen, and allow editing of quote details (extras, pricing etc) and MC commission rates before turning in to a booking. New pop-up menu when you right-click a quote
    
    
22. Saved Quotes: Can now specify how long a quote is valid for
    
    
23. Bookings Manager: New pop-up menu when you right-click with commonly used functions.
    
    
24. Bookings List: Can now view rate and extras details against bookings
    
    
25. Bookings List: New pop-up menu when you right-click with commonly used functions
    
    
26. Saved Quotes: Can now create user defined quote types (such as quoted by MC, Quoted by Guest, Needs follow up etc
    
    
27. Include Imported Booking Reference for users that have migrated from other systems. This allows viewing and searching by the old style reference on existing bookings
    
    
28. Include supplier booking reference number in bookings list and Bookings Manager
    
    
29. Bookings Manager: When adding a new booking, the start date defalts to the end date of the currently selected booking, saving some date navigation to select the correct time period
    
    
30. Bookings List: On new right-click context menu, option to 'Show Booking in Bookings Manager'
    
    
31. Website Settings: Can now specify where the key appears on the Search Grid (top, bottom, both, none)
    
    
32. When an owner logs on, goes straight to the Bookings Manager screen
    
    
33. The main Application window title (where the user and version is displayed) has been rearranged to show the username at the start. This makes it easy to identify the correct Window in the Task Bar when switching between different users
    
    
34. Get Quote: Re-designed screen layout to make it easier to read particularly on smaller monitors
    
    
35. Get Quote: Can now specify that properties are not 'Quotable' within Ciirus
    
    
36. Get Quote: Can now choose to display a quote for 'All Properties' or just the currently selected property. Can also choose whether to quote on just specific size of property (by bedrooms), or all sizes
    
    
37. Bookings Manager: When sending a guest confirmation, can now include Lock Box Code, Alarm Code and Gate Code on the email. This is configured in the new template for the confirmations (within Newsletters and Templates)
    
    
38. Extras: Can now specify for each item whether it is available for your owners to add to their own bookings
    
    
39. Added new 'Private Comments' in the Bookings Manager 'More Info' tab. This allows MC or Owner to add comments to a booking that are only visible on that screen, and will not be displayed on any of the reports
    
    
40. Schedule / Reminders: Can now view the print mode list prior to printing, in order to re-size columns and group as you like
    
    
41. Bookings Manager: Can now specify Arrival and Departure Information (flight detials, where guest needs directing from etc). This can be displayed on the owner and guest confirmations
    
    
42. Bookings Manager: Guest name and dates are now editable on the General Details panel (rather than the Grid)
    
    
43. Cleaning Schedule: Now has next guest Lock Box Code. You can optionally add this to your custom cleaning report, if you have your cleaners set the code for the next guest
    
    
44. Bill Payments and Assets: Fix default 'Statement Date' so it now defaults to current date rather than a past date.
    
    
45. Cleaning Schedule: Can now include 'Clean Cost' for each clean (i.e. the amount your cleaning company charges you for the clean)
    
    
46. Extras: Can now add negative amounts when defining extras, which can be used for standard ad-hoc discounts (such as -$5 per day, $100 total for the booking etc)
    
    
47. Pool Heat On/Off report

-- View Video Tutorial for this Release --

August 1, 2011 - version 2011 (build 057)

1. Major Upgrade Starting August 2, 2011
2. QuickBooks Compatibility Improved
3. Dynamic Pricing (stage one)
4. Additional Reservations Report
5. Owner Account Update
6. Booking g fee
7. Packlate Integration Complete and a Success
8. Currency conversion button for online edition
9. SecureTrack Update

--

1) Major Upgrade Starting August 2, 2011

Update to the way we store rates against reservations

Currently rates are stored against a reservation as a grand total only.

When a quote is made, the component parts are itemized, however only the total amount is stored against the reservation.

This new update will store the base rental rate, cleaning/housekeeping charge, pool heat (if applicable), booking fees and the charges for any other optional extras.

Each of the above will be itemized and can be set as taxable or not. Individual costs of the booked extras will be editable then the new overall total recalculated based on tax settings.

This will improve the accuracy of the tax calculations and allow us to show the breakdown of the booking charges on the guest confirmations etc.

The above affects so many integral parts of the software hence an overall estimated time of 6 weeks to completion.

Once this has been done we can work on other much requested improvements such as storing quotes that can then be modified and turned in to bookings once a guest confirms, and many other new features.

We will recommence routine requests and enhancements after the above work is complete.

--

2) QuickBooks Compatibility Improved:

QuickBooks Exports from the following screen:

Management Company > Reporting > QuickBooks Exports

--

3) Dynamic Pricing (stage one):

Over the next few months we are adding Dynamic pricing features to Ciirus. This will enable discounts based on predefined rules. The first feature is available now. This feature can discount a percentage based on number of days booked. The feature is available from the following Screen:

Quotes Manager > Quote Settings > Short stays / Cleaning / Other (tab) > Discount

--

4) Additional Reservations Report:

Added new report to show bookings between specified dates and highlights those where a balance is owing beyond the due date:

Management Company > Reporting > Bookings / Payment Summary

--

5) Owner Account Update:

When leaving the owner account to another screen, when returning to the owner account retains the month previous selected within the current session

--

6) Booking Fee:

Can now add a booking fee. This can be either a flat fee or  a percentage of total pre tax amount:

Quotes Manager > Quote Settings > Short stays / Cleaning / Other (tab) > Booking Fee

--

7) Packlate Integration Complete and a Success:

Over the past six months we have been working closely with www.PackLate.com to provide you with a unique real-time reservation service that enables management companies to specify a Floor Rate (net rate) from the Ciirus rates section for each property. The rates, availability, images for your selected properties are made available to over 4000 travel agents worldwide. Not only does this service allow you to specify the rate, it also pays you in advance.

The travel agents are able to book your properties in real-time. When a reservation is made, Ciirus updates availability, schedules the clean and all other features, as if the booking had been entered manually or booked from your web site.

The next stage is to make the service available to companies based outside the USA. We have been in communication with Steve Caron from Packlate, he has advised us that we may have the global service active by the end of the year.

The USA service is now all up and running with reservations made on a daily basis. Let us know if you would like to add some of your properties to this unique service.

--

8) Currency conversion button for online edition:

A currency conversion button is now available for the online edition. The button is located at top right of the online edition window

--

9) SecureTrack Update:

An MC with SecureTrack can now prevent staff from seeing the owner/MC amount against a booking, so they just see the total guest payment.

July 19, 2011 - version 2011 (build 051)

Multi-Currency

Two multi-currency features added to Ciirus

1) by 7/22/2011 Ciirus hosted websites will display a currency selector menu located on the top right of the web sites. Your website visitors can view prices in local currencies. The currencies are updated every 12 hours. This is only an indicator of the cost. Actual payment is still made in the currency that the property have been set.

To enable this feature the default currency must be set and 'Show currency drop-down on website' turned on from:

Website and Marketing > General Settings > Currencies > Select Default Currency from Drop Down

Website and Marketing > General Settings > Currencies > Make Default

2) A quick currency converter is now available in Ciirus (Windows edition). The currency converter icon is displayed at the very top left of the Ciirus control panel. The currencies are updated every 12 hours.

Other new features for version 2011 (build 051):

• Owner account report - suppressed blank page at end of print-out which sometimes appeared
• Owner accounts - option to print all statements for selected month/year with the click of a button
• Website Images - Increased upload image limit to 50 (was 40) per property
• Property Descriptions: Renamed 'edit' button to 'Title / Bullets'
• Guest Confirmation: Include property type (villa, condo etc)
• Website: Option to open the 3 customized top menus in a new browser window
• Cleaning: Can now charge hourly rather than based on number of bedrooms
• Cleaning: If you do not set a default clean price for a particular property size then the 'Clean to owner account' function will still list the clean, but with a zero default rate (highlighted in red)
• Cleaning: When processing to owner account, if a cleaning charge is set to 0 then this will be highlighted in red
• Guest confirmation: Removed the incorrect 'Tax %'
• Website Enquiries: Can now specify an alternative email address to receive inquiries
• Credit card payments: If you cancel a booking then any pending security deposits for that booking will now be cancelled from the credit card screen
• Quotes: In Quote Settings you can now specify a discount % if booking duration is > x days. This is on a per-property basis.
• Contacts: Added second email address field
• Increased space for Management Company address at top of various reports and reduced font size to prevent long company names from wrapping
• Fixed 'Balance Due by' date issue on the Guest Confirmation. It now only shows if there is a balance due, and if overdue then shows as 'Due now'
• Fixed bug where newly added work orders were added as 'in progress' rather than 'pending'
• Management Companies can now optionally allow Owners to see the Owner Rate against Management Company bookings

July 07, 2011 - version 2011 (build 045)

• New property templates available
• Bookings Manager: Date Added now editable
• Owners: can no longer add or delete a property
• Check printing: include vertical offset to move printing down
• Check printing: Now prints address on check
• Check printing: Allow longer memo text
• Check printing: Removed error popup saying printable area outside margin
• Dashboard: Fixed occasional dashboard loading problem
• Owner Telephone numbers: Added 3 additional fields for Telephone numbers in Owner details
• In certain cases Ciirus can process credits cards on your behalf
• Online edition: Fixed bug where some owners could not log on
• Work Orders: When you add a new work order it now takes you to that work order (it used to leave you on the previous one then you had to find the new one)
• Work Orders: When you select a contact, it immediately enables the ‘Email’ option
• Work Orders: If you send an email before saving the work order, it used to come up with an invalid email error. This now works
• Work Orders: Allow decimals in the 'Work order time taken' field
• Work Orders: Prevent owners from deleting or changing dates. Owners can now only edit the owner comments
• Bill Payments: Allow upload of PDF invoices
• Manage Owners: Improved the layout of the 'Manage Owners' page
• Remote websites: Changed layout of the 'Embed HTML Codes' page
• Web sites: Top menu can now be positioned above the Flash banner
• Property Features: Several new property feature (icons)
• Edit Rates: Monthly rates

June 22, 2011 - version 2011 (build 044)

• Bookings Manager: Date Added now editable
• Owners can no longer add or delete a property. The Property Manager now has to do this
• Check printing, include vertical offset to move printing down
• Check printing: Now prints address on check
• Check printing: Allow longer memo text
• Check printing: Removed error popup saying printable area outside margin
• Fixed occasional dashboard loading problem
• Added Telephone 2,3 and 4 for in Owner details
• Various CRS improvements

May 20, 2011 - version 2011 (build 035)

• Supports new Payment Gateway
• Communications Module Tab (beta of new upcoming module)
• New 'Booked Extras' report under standard reports
• Property Comments Box in MC Specific Details
• Misc minor enhancements

April 29, 2011 - version 2011 (build 030)

• Distribution Module Released
• Seprate description sets for MC and homeowners
• Minor bug fixes

April 21, 2011 - version 2011 (build 026)

• Create multiple description sets for each property
• Homeowner now has independent descriptions to management company
• Description can be assigned to Distribution Module sub accounts (feature not yet active)

April 18, 2011 - version 2011 (build 023)

• Property List Panel (dockable) showing list of properties
• Property Count
• Works Order Screen - Can filter by multiple properties by selecting from check-listbox
• Descriptions disabled whilst we work on the Distribution Module

March 14, 2011 - version 2011 (build 019)

• Additional property features icons added. The web site icon index will only display relavent icons
• Right-click context menu in the bookings manager and bookings list
• Ability to move a booking across dates and properties at the same time from the booking scheduler

March 07, 2011 - version 2011 (build 016)

• Final Integration with over 4000 Travel Agents Worldwide
• Various fixes

March 03, 2011 - version 2011 (build 015)

• Integration with over 4000 Travel Agents Worldwide
• Better integration with the First Data network
• Multiple lock box codes: cleaner codes, pest control codes, maintenance codes and emergency lock box code
• The secure payment web page now takes City and State/Province

February 23, 2011 - version 2011 (build 012)

• Accept CRS Direct Agent Bookings
• Added a third Tax option for states and counties that require 3 taxes
• Taxes can be specifically labeled
• Added sales tax id field
• Added "arrival/departure" information field

February 15, 2011 - version 2011 (build 011)

• Added extra option when printing the Works Order summary (to group by property)

February 03, 2011 - version 2011 (build 009)

• Quote will only show available properties
• Assign owner account category to a works order
• Can now use 2 decimal places when entering a new booking in bookings manager (used to only allow a whole figure)

January 21, 2011 - version 2011 (build 008)

• Updated web site editor
• Can specify and display Daily rates
• Can specify minimum days rental for any period
• Added floor rate feature for up coming agent and retail bookings
• Printed PDF documentation available (see top right of this web page)

January 18, 2011 - version 2011 (build 007)

New Owner Account Global Summary reports
Various bug fixes

2011.006
Various Bug fixes

2011.005
Fixes problems on Turkish PCs
Can now set Property Type (Villa, Town House, Condo etc)

January 10, 2011 - version 2011 (build 003)

Overdrawn Accounts

The Overdrawn Owner Accounts dashboard panel, you can group the owners, so if for example an owner has 2 properties and one is overdrawn and one is in credit, then it shows the sum for the owner. This can be selected using the tick box at the bottom-right of the dashboard.

January 06, 2011 - version 2011 (build 002)

Bookings Manager

defaults the booking manager to the next booking, and collapses previous years to keep the list looking shorter

January 04, 2011 - version 2011 (build 001)

30 skins added

30 new skins have been added to the Windows edition. You can change the look and feel of the Windows edition from the skins menu located at the bottom left of your screen.

Property map

The property map will display the location of your properties in any of the following modes map, satellite, and terrain. The property map feature is located in the user account menu. Clicking on the property in the map will display the property image of property details in a pop-up window.

Note: In order for a property to be displayed go to:

Property Details > Property Name / Location' then ensure the correct postal address is entered and press the 'Auto' button.

Bookings manager update

When entering the bookings manager screen, the selected property will always display the current booking.

Search Grid

The search grids can now be added to external web sites.

E-mail templates

E-mail templates for card payments can now be customized: management company > credit card processing > E-mail templates

New version numbering

Each new version update will now contain the year and build number, for example this release is: 2011 (build 001)

December 14, 2010 - version 2.641

Custom Logo Branding

You can now display you logo to replace the Ciirus logo in the top right of your screens for Windows Edition and Web Edition (to be released this week). To enable this feature, you must send us your logo for reformatting and uploading.

CTRL F

Ctrl F for searching on Grids

Quotes Manager

Faster Quotes Manager

fixes the problem where the date bands were not updating when you choose a different rate set.

SecureTrack

Price reduced to $9.99 per month

November 27, 2010 - version 2.631

SecureTrack (Optional)

What is SecureTrack

SecureTrack is an optional service for Ciirus Property Manager that allows restricted multiple staff and vendor access to your Ciirus Property Manager account. Updates and changes made by the administrator, a member of staff, a vendors and homeowners are tracked, recorded and stored for up to two years. The history can be recalled, filtered and viewed by the administrator (the account owner).

SecureTrack comprises of two modules:

1) Access Control:

The Account Access Control feature allows the system administrator to restrict access to selected screens on a per user basis. For example the administrator could restrict access for the reservation staff to the bookings schedule, bookings list and bookings manager screens only. All other screens would be disabled for this user.
Example situations where you might use Access control include:

Example of Viewable Screens:

* Admin - All Screens
* Reservation staff - Bookings Manager, Bookings List, Bookings Schedule, Cleaning Schedule, Booking Agents
* Accountant Owner - accounts, Reporting, Bill Payments & Assets, Credit Card Processing, Tax reports
* Work order dispatch - Work orders, inventories
* Marketing - Newsletters & Templates, Web Analytics, Home page, Property sort order
* Web Developers - Web Site & Marketing, Property details
* SEO developers - Search Engine Optimization, Web Analytics
* Home Owners - Home owners have a separate online login. Main menus can be enabled and disabled by the administrator

2) User Change Tracking:

The User Change Tracking Features Overview:

User Change Tracking allows the system administrators to track changes made to records by each member of staff and the home owner. The records are maintained for up to 2 years.

Tracked changes include the following:

• Inserts: New records added
• Updates: Records that have been updated
• Deletes: Records that have been deleted
  

For each updated record the system will display:

• The status of the record (either Insert, Update or Delete)
• The user that updated the record 
• The time and date the record was updated
• The data that was updated
• Track system login access
• Who accessed the system 
• The location (IP address) used 
• The time and date 
• The edition and version of the application that was used to access the account

New Web Page HTML editor

We have installed an updated web site HTML editor. The new editor has an embedded HTML view. The performance of the new editor has improved. Better handling of fonts.

Improved Performance Loading

The menus now load faster. The way the modules are loaded has been improved. Just to reminder, you can view when a module loads from the blue bar at the bottom of the screen.

Booking Category update

Can now set booking category for online bookings

Bookings list 'Date Added'

Can now add 'Date Added' column to the Bookings List

Second currency being removed in the owner edition

The homeowner edition will no longer have the second currency option. This decreases the performance when running online quotes and is rarely used. We are phasing this out over the next 4 weeks.